Job Opportunities in New Zealand
October 20, 2024
Fonterra
OTHER
Personal Assistant
General Information
Date Published
20-Oct-2024
Advertising Ends
30-Oct-2024
Country
New Zealand
Location
Bay of Plenty District
Role Type
Admin & Office Support
Work Type
Fixed Term
ID#
10280
Position Description
Our Co-operative
Fonterra’s strength is in the collective | Te Mātāpuna toa takitini
We are a Co-operative created and owned by Aotearoa New Zealand dairy farmers. Since our beginnings, collaboration, innovation, and passion have enabled us to share the goodness of our dairy with the world. We're committed to caring for the land, our animals, and every drop of milk, producing nutritious food with safe, quality ingredients loved here in New Zealand and around the world.
As part of the Fonterra Co-op, you'll be solving for a better future alongside a team connected by solid values as we strive to be a leader in dairy sustainability, dairy innovation and science, with a focus on New Zealand milk.
When you join Fonterra, you'll open yourself to a career of opportunities where you can grow with us by developing your skills, sharing your knowledge, and exploring diverse career paths that ignite your passions.
About the opportunity | Te whiwhinga mahi
We have an exciting opportunity for a Personal Assistant to join our Edgecumbe site on a 18month fixed term basis.
Reporting to the Site Operations Manager, you will provide professional frontline and administration services that reflect Fonterra’s values to the Edgecumbe Site and Managers to meet business objectives. You will be the key member providing effective, consistent, and equitable secretarial and administrative support, organisation of events and/or meetings, project assistance and efficient day-to-day workflow.
You will be based full-time on site Monday – Friday.
About you | Ko wai koe
You will be a proven administrator with a warm personality, natural ability to build relationships and who enjoys supporting others. In this busy and varied role, you will utilise your strong MS Office experience to provide smooth and efficient administration support. You will have great time management skills and the ability to prioritise your workflow.
With comprehensive administrative support to The Site Operations Manager and Lead Team managing schedules, organizing meetings, and handling various tasks to ensure smooth and efficient operations. The role demands excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. With excellent interpersonal skills, you will build lasting relationships with internal and external stakeholders and be willing and eager to learn new skills and systems. Handling sensitive information with the utmost discretion and confidentiality. Previous SAP experience would ideal, but not essential.
In addition, some other tasks will include but are not limited to:
- Outlook diary management
- Facilitating and coordinating site meetings, events and functions as required
- Producing accurate minutes and actions for both Management and Governance meetings
- Track and ensure compliance with key dates and requirements.
- Manage Light vehicle fleet including yearly reviews of systems, induction, booking system and car management. Currently 5 vehicles.
- Site security, issue gate cards and grant access when needed, audit site security, oversee and ensure site security measures are in place, schedule, attend and minute Site Security Meetings, assist with the Site Security actions as required.
- Maintain and implement the Business Continuity Plan, facilitate BCP exersizes.
- Emergency Radios
- Medical / Physio appointments
- Phone lists
- Engagement and communication
- Improvements to systems and processes
Our story | To Tatou Korero
Being part of Fonterra means being part of a unique history, realising the potential of dairy for generations to come, and solving for a better future together.
- Whanaungatanga, our Co-operative spirit, guides a common strength and purpose
- Manaakitanga is how we care for all our people at the heart of what we do
- Kaitiakitanga ensures we care for the land, farming in a way that regenerates our farms and environment for future generations
- Whakaohooho inspires us all with excellent career development opportunities, benefits, flexibility, and balance to suit everyone's lifestyles and choices
Our Co-operative is a place where everyone can be themselves, feel empowered to do their best, and are empowered to create goodness for generations.
Sound good to you? Come join our whānau and let’s solve for better, together. You, me, us together.
Tᾱtou tᾱtou.
#LI-MF1 #LI-JW
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