October 17, 2024

University of Otago

Dunedin

OTHER

College Administrator

CAMPUS AND COLLEGIATE LIFE SERVICES
About our team/Mō te tīma
Otago Residential Colleges are the perfect place for students to meet like-minded people and discover life-long friendships. The Campus and Collegiate Life Services Divisional Office provide a range of essential administrative functions, supporting the day-to-day operations which directly influence our student experience. The team form part of the Collegiate Pastoral Care network providing a positive and supportive residential environment that supports student learning and well-being.
The role/Te mahi
The College Administrator plays a vital role ensuring the effective and efficient operation of the college or centre providing high-level expert administrative support, responding to a range of queries and requests.
Tasks are varied but will involve providing pastoral care, general administrative tasks, recruitment administration and finance tasks such as daily banking and reporting.
We have multiple permanent and fixed term roles with flexible hours. Ideal for someone requiring part time hours around school drop off and pick up times.
Your skills and experience/Kā pūkeka me kā wheako
We seek passionate, team focused Administrators who are self-directed, professional, with excellent organisation and planning skills able to work to deadlines.
With student needs front of mind, you are intuitive, able to understand and identify students who may need support, and above all you are a resilient, caring, hands on individual.
Working with people from diverse backgrounds, you have outstanding communication and listening skills, with strong cultural awareness.

Other important skills and experience include:

Previous experience in an operational administration and/or customer service role.
An ongoing commitment to positive outcomes for our students and staff.
Excellent verbal and written communication skills.
Proficiency in Microsoft Office suite, database management systems such as Star Rez and web content management systems, with ability to adapt and navigate new systems.
Ability to act in an independent, mature, confident, flexible, trustworthy and discreet manner.
Dedication to working in a culturally safe and respectful manner and demonstrated understanding and appreciation of Te Ao Māori, Te Tiriti o Waitangi principles, and Pasifika values.

Experience working in a tertiary institution would be advantageous.
Further details/Pūroko
We have permanent and fixed term positions available. The fixed term position is through to November 2025, covering a secondment.
Hours are negotiable for successful candidates from 0.8FTE – 1FTE.
You must have the right to live and work in New Zealand to apply for this role.
The appointments range for this role is $59,285 to $63,651, Top of Range $68,744.
The University is committed to meeting its obligations under the Children's Act 2014. Candidates who successfully make the final stages of the recruitment process will be required to undergo a safety check.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information regarding this role, please contact Tammi Kara via the contact details.
Application/Tono
To submit your application (including CV and cover letter) please click on the apply button. Applications quoting reference number 2401520 will close Thursday, 14 November 2024.