Assistant - Office of the Chief Executive - New Zealand Jobs Opening

September 18, 2024

Nelson City Councill

Nelson

PART TIME

Assistant - Office of the Chief Executive

Description

Part-time (24 hours 4 x days per week) fixed term, central Nelson based position
$59,500 - $62,700 pro rata for your part time hours
Contribute to making Nelson an even better place

We are seeking a positive and professional Assistant to work alongside the Executive Assistant to the Chief Executive to support the smooth functioning of the Office of the Chief Executive. This is an ideal position for anyone wanting to get exposure to working for a Chief Executive but who may not yet be ready to take on a permanent solo role as an Executive Assistant.
About this role | Kō tēnei tūranga mahi
As the Assistant to the Office of the Chief Executive, you will work closely with the Chief Executive's Executive Assistant to ensure that he is prepared and supported for his daily engagements.
Key responsibilities will be to:

Schedule meetings;
Raise purchase orders and match approved invoices using our financial system;
Receive visitors from reception, welcome them, and offer and prepare refreshments;
Print and bind meeting papers;
Perform monthly credit card reconciliations;
Save documents and correspondence into Share Point.

About you | Ko ngā pūmanawa ū
Ideally you will have experience providing administrative support and have a track record of exceptional customer service. You'll be dependable and punctual, and have a willingness to take on any reasonable requests to support the Chief Executive. You will be comfortable working in a busy, dynamic environment and managing your time and tasks well. You'll be proficient in MS Office Suite and possess good general computer skills. You will have a high level of discretion, and a positive and supportive work ethic.
What we offer | Ko ngā painga mōu
As part of Te Kaunihera o Wakatū | Nelson City Council, you will be working in an environment that values support and collaboration. We offer the chance to join a dynamic and supportive team who enjoy making a positive contribution to Nelson.
Additionally we provide:

Employee perks at local vendors
EAP professional and personal development services
Easy access to public transport

View the full Job Description
The ideal incumbent will be available to work Monday, Tuesday, Thursday, and Friday from 8:00am - 2:30pm, however we would consider alternative schedules for the right candidate so please advise your availability.
This position is fixed term until 31 January 2025.

Applications close: | Rā whakakapi: Midnight Wednesday 2 October 2024 but applications will be reviewed and candidates screened as received so don't delay in applying.
For further enquiries: | Ina he pātai anō, whakapā mai: For more information about this role please contact Morgana Hodliffe - People & Capability Business Partner 022 017 1871. Please ensure that you submit your application via the link to ensure that it is received.