Administration Coordinator

September 20, 2024

DKSH

Auckland City

OTHER

Location: Auckland, NZ, NZ

Global Business Unit: CG

Job Function: Sales

Requisition Number: 165015

Description:

CS&Co. is part of the DKSH Group and is New Zealand’s largest distributor of cosmetics, fragrances, skincare, wellness and haircare products. We proudly connect New Zealand with the World of Beauty and represent market leading brands including Natio, Trilogy, O.P.I, Rimmel London, Sally Hansen, Clairol, Gucci, Fudge, SKYN and many more.

Are you a highly organised and proactive individual with a passion for ensuring seamless office operations? We are looking for a dedicated Administration Coordinator to join our team on a six-month fixed term contract. This role is crucial to the day-to-day functioning of our operations, acting as the first point of contact for clients, visitors, and team members, while also providing vital administrative support to the warehouse and logistics teams.
Key Responsibilities:
Front Desk & Visitor Management

Welcome and assist all visitors, clients, and employees with a friendly and professional demeanour
Manage the front desk area, ensuring it is always neat, organised, and presentable
Handle all incoming and outgoing mail, packages, and courier services

Administrative & Office Support

Maintain and organise both physical and digital filing systems
Schedule meetings, appointments, and coordinate calendars
Assist in preparing documents related to warehouse operations, such as inventory logs, shipping records, and compliance documentation
Manage office supplies and equipment, ensuring all items are well-stocked and the office environment is functional
Prepare meeting agendas, take minutes, and follow up on action items
Set up conference rooms and ensure all materials are prepared and available for meetings
Accurately enter data related to inventory management and generate and compile reports on warehouse activities
Draft and distribute internal communications as directed by management

Compliance & Safety

Ensure that safety protocols and compliance measures are adhered to within the reception and office areas
Support the team in maintaining compliance with logistics regulations, operational standards, and company policies

Skills & Qualifications:

Strong organisational and multitasking skills: You must be able to manage several tasks at once and prioritise effectively in a fast-paced environment
Excellent communication skills: Both written and verbal communication will be essential, as you will interact with a range of internal and external stakeholders
Attention to detail: Whether you're handling documents, data entry, or inventory records, accuracy is key
Tech-savvy: Proficiency in Microsoft Office (Word, Excel, Outlook) and database management systems is essential including SAP
Problem-solving mindset: You’ll have high initiative and find practical solutions to administrative challenges
A team player: Able to work collaboratively with different departments and contribute to the smooth running of the business

If you are excited about this opportunity and eager to contribute to the growth and success of our business, please submit your application, including your CV and a cover letter outlining your relevant experience and explaining why you believe you are the ideal candidate.
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We regret to inform you that this job opportunity is no longer available