Office Administration Assistant

September 18, 2024

UP Education

Ponsonby

Lovely Ponsonby Office
Friendly team with amazing work culture
Opportunity to grow within the organization

Who we are:
UP Education is a leading Australasian dual-sector education group, delivering foundation, vocational and higher education to domestic and international students. At Up Education, we are on a mission: to elevate and empower students to unlock their potential. Known for our agility, and responsiveness to the changing world.
We believe learning should be defined by the exceptional and at UP Education we have an ongoing commitment to the development of our staff.
To find out more about us, please visit https://www.up.education/
About the role:
The purpose of this exciting role is to ensure the efficient running of the UP Education Office and provide effective administrative support to the Property Team. This role will also provide assistance to the Executives and Senior Leaders of UP Education Group as required. You'll be working in a warm, vibrant organisation, alongside a team of like-minded and dedicated individuals. If you've got a genuine interest in creating cohesive systems and being an integral support to our hardworking team, this is the role for you!
Office Administration

Ensure our office is well-stocked - stationery, kitchen supplies, gift card vouchers and other office supplies
Serve as point of contact for Corporate Traveler, mail couriers, building maintenance and other service providers
Manage incoming and outgoing mail for our Ponsonby Office
Issue new staff with printer cards, Parkalot swipe cards
Provide administrative support to the property management team including maintaining spreadsheets, preparing reports as needed

Event Management

Organize catering, morning teas, and other team/company events as required

Executive Assistance to the Chief Executives

Calendar management, credit card expense coding, travel booking, binding reports, event planning, coffee runs for Board Meetings and any other support as required

About you:

1-2 years experience in an office administrator/coordinator role in a fast-paced environment
Tech-savvy with the ability to pick up new systems
Strong MS Excel skills
A passion for excellence and a commitment to be the best
High levels of energy, sound judgement and determination to achieve with a sense of urgency
Impeccable accuracy and strong attention to detail
Ability to effectively multitask and a willingness to learn
Ability to work to tight deadlines, changing priorities, and on your own initiative
Take responsibility for decisions and outcomes
Excellent written and oral communication.

Why work with us?

Located in our vibrant Ponsonby office
We value individuality and welcome your ideas and voice
Gain insight into the broader business by collaborating with core stakeholders, including the Finance Team and Property Team
Join an organization dedicated to propelling your career while embracing exciting challenges
3-week Xmas close-down period to relax and enjoy the summer with family and friends

Our application process:
Questions about your identity help us appreciate the diversity of individuals looking to work at UP Education, ensuring we’re attracting applications from people with identities and perspectives that are as diverse as our students. These are voluntary disclosures and candidates can elect not to answer these questions.
We are an equal opportunity employer. As part of our commitment to equity, we work to ensure a fair and consistent interview process. We celebrate diversity and we are committed to an inclusive work environment.

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