Job Opportunities in Malaysia
October 29, 2024
Khian3 Industries Sdn Bhd
Perai
FULL TIME
Mandarin Speaker - Personal Assistant to MD - Fresh Grad are Welcome.
OVERVIEW
A highly organized, proactive, and dedicated Personal Assistant to support our Managing Director. In this role, you will serve as a key partner, enabling the MD to effectively lead the organization by handling administrative and operational tasks, coordinating schedules, and managing priorities. The ideal candidate is detail-oriented, adaptable, and possesses strong interpersonal skills to liaise with internal and external stakeholders. Responsibilities:
Calendar and Schedule Management: Coordinate the MD's calendar, including meetings, appointments, and events, with particular focus on production timelines and other key priorities.
Production Schedule Planning: Assist the MD in planning and organizing production schedules by coordinating with relevant departments, tracking milestones, and ensuring timely execution of projects.
Communication Management: Manage and screen incoming communications (emails, calls, and correspondence) for the MD, providing timely responses and ensuring all follow-ups are completed.
Meeting Preparation: Prepare agendas, presentations, and reports for production and management meetings; attend meetings to take minutes and track actionable items.
Travel and Logistics Coordination: Arrange domestic and international travel for the MD, ensuring that all details align with the production schedule and other business commitments.
Stakeholder Liaison: Act as the primary point of contact between the MD and internal/external stakeholders, especially production teams, vendors, and suppliers, ensuring streamlined communication and efficient resolution of issues.
Document and Data Management: Organize and manage documents related to production, financials, and other operational areas, ensuring confidentiality and accessibility.
Project Support: Assist with special projects as assigned, including the tracking of production timelines, project milestones, and reporting on key deliverables.
Administrative Tasks: Oversee general administrative tasks, including expense management, invoice processing, and file organization to support the MD’s operational needs.
Other Duties: Take on additional responsibilities as required to support the MD’s productivity and the organization’s success.
Qualifications:
Pay: RM2,300.00 - RM3,800.00 per month
Benefits:
A highly organized, proactive, and dedicated Personal Assistant to support our Managing Director. In this role, you will serve as a key partner, enabling the MD to effectively lead the organization by handling administrative and operational tasks, coordinating schedules, and managing priorities. The ideal candidate is detail-oriented, adaptable, and possesses strong interpersonal skills to liaise with internal and external stakeholders. Responsibilities:
Calendar and Schedule Management: Coordinate the MD's calendar, including meetings, appointments, and events, with particular focus on production timelines and other key priorities.
Production Schedule Planning: Assist the MD in planning and organizing production schedules by coordinating with relevant departments, tracking milestones, and ensuring timely execution of projects.
Communication Management: Manage and screen incoming communications (emails, calls, and correspondence) for the MD, providing timely responses and ensuring all follow-ups are completed.
Meeting Preparation: Prepare agendas, presentations, and reports for production and management meetings; attend meetings to take minutes and track actionable items.
Travel and Logistics Coordination: Arrange domestic and international travel for the MD, ensuring that all details align with the production schedule and other business commitments.
Stakeholder Liaison: Act as the primary point of contact between the MD and internal/external stakeholders, especially production teams, vendors, and suppliers, ensuring streamlined communication and efficient resolution of issues.
Document and Data Management: Organize and manage documents related to production, financials, and other operational areas, ensuring confidentiality and accessibility.
Project Support: Assist with special projects as assigned, including the tracking of production timelines, project milestones, and reporting on key deliverables.
Administrative Tasks: Oversee general administrative tasks, including expense management, invoice processing, and file organization to support the MD’s operational needs.
Other Duties: Take on additional responsibilities as required to support the MD’s productivity and the organization’s success.
Qualifications:
- Fresh Graduate are welcome to apply.
- Must be able to speak Mandarin.
- Experience: At least 1-2 years in a Personal Assistant or Executive Assistant role, ideally with experience in production planning or a related field.
- Education: Diploma / Bachelor’s degree in Business Administration, Operations, or a related field is preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Power Point, Outlook) and scheduling software.
- Strong organizational skills, with the ability to prioritize and multitask effectively.
- Excellent verbal and written communication skills.
- Ability to work independently, take initiative, and make informed decisions.
- Exceptional attention to detail and discretion with sensitive information.
- Female, age below 30.
- Strong problem-solving skills with a proactive approach.
- Ability to work effectively in a fast-paced, deadline-driven environment.
Pay: RM2,300.00 - RM3,800.00 per month
Benefits:
- Additional leave
- Free parking
- Maternity leave
- Opportunities for promotion
- Parental leave
- Professional development
- Day shift
- Monday to Friday
- Attendance bonus
- Yearly bonus
- What is your expected salary?
- Can you speak Mandarin ?
- Diploma/Advanced Diploma (Required)
- Personal Assistant: 1 year (Required)
Latest Job Opportunities
November 7, 2024
KZ TRENDY SDN BHD
Full Time & Part Time Live Host TikTok & Shopee
Ipoh
PART TIME & CONTRACT & OTHER & FULL TIME
View DetailsNovember 7, 2024
A-Asign Corporation Sdn Bhd
Call Centre Executive
Ipoh
FULL TIME & OTHER
View DetailsNovember 7, 2024
Casuarina @ Kuala Kangsar
Operations Manager
Kuala Kangsar
FULL TIME & CONTRACT
View DetailsSimilar Jobs
November 6, 2024
Cognizant
Content Review with Mandarin Proficiency
Kuala Lumpur
FULL TIME
View DetailsOctober 27, 2024
SV Success Voices Recruitment Solutions
Beautician (Mandarin speaking)
Kulim
FULL TIME
View DetailsSeptember 16, 2024
Aisling Consulting
Mandarin- English Interpreter (Work from home)
Kota Bharu
CONTRACT & FULL TIME
View DetailsNovember 6, 2024
SRG ASIA PACIFIC SDN BHD
Customer Service Executive (ACCA Mandarin)
Kuala Lumpur
CONTRACT
View DetailsNovember 6, 2024
Spaceland Sdn Bhd
Student Event Planner (Mandarin Speaker)
Kuala Lumpur
FULL TIME
View DetailsOctober 24, 2024
TOPVISION EYE SPECIALIST CENTRE (KOTA BHARU) SDN BHD
CLINIC ASSISTANT / NURSE (MANDARIN SPEAKER)
Kota Bharu
View DetailsNew Jobs from This Company
October 29, 2024
Khian3 Industries Sdn Bhd
Mandarin Speaker - Sales Coordinator Cum Planner
Perai
FULL TIME
View Details