Job Opportunities in Malaysia

Req Id: 16581

Job Family: Reporting & Support

Location: Georgetown, GY

• Coordinate schedules, appointments, and travel arrangements as required, maintaining strict confidentiality.
• Prepare and distribute correspondence, memos, reports, and presentations with accuracy and attention to detail.
• Assist in organizing meetings and events, ensuring timely preparation and logistical support.

• Process expense reports and reimbursements as required, adhering to company policies and procedures.
• Budget Management: Monitor and track expenses, providing regular updates and reports as required.

• Coordinate logistics for Board meetings, including scheduling, agenda preparation, and minute-taking.
• Liaise with internal and external stakeholders, ensuring professional communication and follow-up on action items.

• Manage vendor relationships, including communication, and performance evaluation.
• Complete Purchase Requisitions, Good Receipts, and other procurement processes accurately and in a timely manner.
• Ensure compliance with company procurement policies and procedures.

• Management of all business organizations membership and related activities.
• Cultivate and maintain relationships with Business Organizations, representing the company professionally and fostering collaboration opportunities.
• Liaise with internal and external stakeholders to ensure effective communication and coordination.

• Assist with compliance submissions related to sponsorship and GHE, ensuring accuracy and completeness of documentation.
• Maintain records and documentation related to compliance activities.

• Maintain confidentiality of all data, information, and records entrusted.
• Proactively plan and complete assigned activities, highlighting concerns and proposing solutions as necessary.
• Prepare, review, and update documentation and reports, ensuring clarity and accuracy.
• Establish and maintain professional communication with internal and external stakeholders.
• Support team meetings coordination, providing reports, arranging meetings, and facilitating follow-up actions.

• Assist with event preparation and logistical support, ensuring proper execution during events.
• Maintain the diary of assigned personnel, balancing schedules efficiently.

• Minimum of a Diploma in Business Administration / similar area of study from a recognised institution.
• At least three (3) years’ experience in a similar role, (Knowledge of office management systems and procedures)
• Minimum of a Diploma in law required, working experience in legal/contracts management will be considered an asset.
• Proven competency and experience in Microsoft applications including Word, Excel, Power Point & and Outlook.
• Strong organizational skills
• Effective communication skills
• Critical thinking and problem-solving abilities
• Very good command of word processing, spreadsheets, and databases ( Microsoft Suite)
• Proficient in English
• Experience as a schedule/Planner would be considered as an asset.

• Monday to Friday, office hours
• Office located in Georgetown
• Busy, fast-paced environment

• Permanent, full-time position
• Competitive salary
• Medical and Life Insurance benefits

• Our website – www.sbmoffshore.com