Job Opportunities in India

An office secretary, also known as an administrative assistant or office assistant, plays a vital role in the smooth operation of an office. Here’s a detailed job profile outlining the key responsibilities, skills, qualifications, and work environment for this position:
Job Title: Office Secretary / Office Executive
Only Female married candidates with good knowledge in advanced excel, google sheet, ppt and follow up skills applied.
Duty timing 9:30 am to 6:30 pm
Job Summary
The office secretary is responsible for managing various administrative tasks to support the office's efficiency and productivity. This role involves a combination of clerical duties, communication, and organizational tasks.
Key Responsibilities
1. **Administrative Support:**
- Answering and directing phone calls.
- Greeting visitors and clients.
- Managing correspondence (emails, letters, packages).
2. Scheduling and Coordination:
Maintaining calendars for executives or teams.
Organizing meetings and appointments.
Coordinating travel arrangements.
3.Document Management:
Preparing and editing documents, reports, and presentations.
Maintaining filing systems (both electronic and paper).
Ensuring documentation complies with office policies.
4. Data Entry and Record Keeping:
Inputting and updating data in databases or spreadsheets.
Assisting with billing, invoicing, and expense tracking.
Maintaining inventory of office supplies.
5. Communication:
Acting as a liaison between different departments or teams.
Conveying information clearly and effectively to stakeholders.
Handling confidential information with discretion.
6. Problem Solving:
Addressing inquiries and resolving issues promptly.
Assisting in project management and workflow coordination.
Required Skills
Organizational Skills: Ability to manage multiple tasks efficiently.
Communication Skills:Strong verbal and written communication abilities.
Technical Proficiency: Familiarity with office software (e.g., Microsoft Office Suite, Google Workspace).
Time Management: Prioritizing tasks effectively to meet deadlines.
Attention to Detail: Ensuring accuracy in documentation and data entry.
Interpersonal Skills: Ability to work collaboratively in a team-oriented environment.
Qualifications
Education: High school diploma or equivalent; associate’s or bachelor’s degree in business administration or a related field is a plus.
Experience: Previous experience in an administrative / office executive role or similar preferred; internships or entry-level positions can be beneficial.
Work Environment
Hours: Generally full-time, with potential for overtime during peak periods.
Team Dynamics: Often collaborates with various departments and interacts with clients or customers.
Career Advancement
Opportunities for advancement include roles such as executive assistant, office manager, or administrative supervisor. Additional training or certification may enhance prospects for career growth.
This job profile provides a comprehensive overview of the role of an office secretary, highlighting its importance in maintaining an organized and efficient workplace.
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Schedule:

• Day shift

Education:

• Higher Secondary(12th Pass) (Preferred)

Experience:

• total work: 1 year (Preferred)

Work Location: In person
Expected Start Date: 17/10/2024