JOB TITLE
Administrative Specialist | MAF Global Solutions | Facilities Management
ROLE SUMMARY
The Administrative Specialist will provide comprehensive administrative support to the Facility Management department, ensuring the smooth and efficient operation of the facility. This role will involve a wide range of tasks, including office management, communication, and coordination with various departments and vendors.
ROLE PROFILE
Office Supplies: Maintain inventory of office supplies and equipment, Place orders for supplies as needed, ensuring timely delivery , and Coordinate with vendors for procurement and pricing.
Meeting Coordination: Schedule and coordinate meetings, reserving rooms and sending out invitations .Prepare meeting materials and ensure all necessary equipment is available.
Facilities Maintenance: Assist with facility maintenance tasks, such as reporting repairs and coordinating with maintenance staff. Ensure compliance with health and safety regulations.
Document Management: Maintain and organize files, both physical and electronic. Assist with document archiving and retrieval. Coordinate with external couriers for document delivery.
Internal Communication: Liaise with other departments within the organization to address facility-related issues. Provide administrative support to facility management staff.
External Communication: Coordinate with vendors and service providers for facility maintenance and repairs. Respond to inquiries and requests from tenants or visitors.
Event Planning: Assist with planning and coordinating facility-wide events or meetings.
Data Entry: Input data into various systems as required.
REQUIREMENTS
University graduate
4-5 years of work experience as an Admin/Document controller/coordinator
Very good command of English (Written and spoken) is a must.
Administrative Skills: Proficiency in office management tasks, including scheduling, filing, and data entry. Proficiency in Excel is a must.
Communication Skills:Ability to effectively communicate both verbally and in writing with colleagues, vendors, and visitors.
Organization Skills: Ability to prioritize tasks and manage multiple projects simultaneously.
WHAT WE OFFER
At Majid Al Futtaim, we’re on a mission to create great moments, to spread happiness, to build, experiences that stay in our memories for a lifetime. We’re proud to say that over the past 27 years, we have built a reputation as a regional market leader in what we do. Join us!
Work in a friendly environment, where everyone shares positive vibes and excited about our future.
Work with over 43,000 diverse and talented colleagues, all guided by our Leadership Model.
We regret to inform you that this job opportunity is no longer available