Job Opportunities in Czech Republic


September 17, 2024

Amgen

CW-Administrative Coordinator

CW-Administrative Coordinator
Full time job with 1 year contract in cooperation with Personnel Agency

Accountabilities to management and staff


Provides administrative support for a department/Business Unit through the delivery of a variety of business services


Responsibilities

  • Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team:
  • Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
  • Maintains distribution and personnel lists
  • Coordinates mailings and courier/deliveries
  • Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
  • Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
  • Manages the administrative aspects of relationships with outside vendors
  • Participates in department project teams
  • May provide training, guidance and orientation to new team members
  • Ensures timely coordination of department members’ administrative needs:
  • Manages calendars
  • Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
  • Organises meeting rooms, including logistics, catering and equipment needs
  • Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
  • Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations

Minimum Requirements
  • High School Diploma
  • Minimum 3 to 5 years related experience in administrative support role
  • Experience using MS Office tools
  • Fluency in local language and English

Preferred Requirements
  • Experience in similar or related disciplinary and/or international environment
  • Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
  • Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.

Competencies
  • Communicates details clearly and accurately; both orally and in writing
  • Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
  • Identifies and balances multiple priorities and the needs of multiple teams
  • Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
  • Demonstrates a service-oriented approach to all activities
  • Demonstrates a willingness to learn new approaches and to adapt to change
  • Leads by example in promoting teamwork
  • Applies attention to detail

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