Job Opportunities in Czech Republic
September 17, 2024
Amgen
CW-Administrative Coordinator
CW-Administrative Coordinator
Full time job with 1 year contract in cooperation with Personnel Agency
Accountabilities to management and staff
Provides administrative support for a department/Business Unit through the delivery of a variety of business services
Responsibilities
Minimum Requirements
Preferred Requirements
Competencies
Full time job with 1 year contract in cooperation with Personnel Agency
Accountabilities to management and staff
Provides administrative support for a department/Business Unit through the delivery of a variety of business services
Responsibilities
- Serves as a primary contact for one or multiple departments and coordinates ongoing processes for the team:
- Screens and acts on incoming phone calls and e-mails; provides service and handles complaints
- Maintains distribution and personnel lists
- Coordinates mailings and courier/deliveries
- Manages department operations: filing, develops databases, tracks budgets, ensures stationary orders, etc.
- Coordinates functional processes such as invoicing and payments or preparation and distribution of promotional material
- Manages the administrative aspects of relationships with outside vendors
- Participates in department project teams
- May provide training, guidance and orientation to new team members
- Ensures timely coordination of department members’ administrative needs:
- Manages calendars
- Coordinates local and international meetings; arranges travel, meeting arrangements, visitor accommodations
- Organises meeting rooms, including logistics, catering and equipment needs
- Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items
- Independently responds to routine correspondence, determines best approach and presentation when preparing and formatting correspondence, memoranda, reports and presentations
Minimum Requirements
- High School Diploma
- Minimum 3 to 5 years related experience in administrative support role
- Experience using MS Office tools
- Fluency in local language and English
Preferred Requirements
- Experience in similar or related disciplinary and/or international environment
- Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.
- Familiarity with terminology of area supported such as Marketing, Medical, Clinical Research, Logistics etc.
Competencies
- Communicates details clearly and accurately; both orally and in writing
- Modifies communication style as appropriate for the audience; may regularly interact with clients and executives
- Identifies and balances multiple priorities and the needs of multiple teams
- Takes a proactive approach to identifying breakdowns in service, information flow and process; resolves issues appropriately
- Demonstrates a service-oriented approach to all activities
- Demonstrates a willingness to learn new approaches and to adapt to change
- Leads by example in promoting teamwork
- Applies attention to detail
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