Job Opportunities in Canada

The Opportunity

• Liaises with patients, families, staff, and stakeholders in a courteous and professional manner.
• Communicates messages and information promptly, accurately, and with follow up, as appropriate.
• Listens well and redirects inquiries accordingly.
• Manages time and sets priorities for performance of job functions.
• Processes incoming/outgoing mail.
• Types/transcribes correspondence, photocopies and distributes accordingly.
• Supports Documentation, maintains office filing system, forms and records to ensure efficient storage and retrieval of material.
• Where required, registers patients for visits.
• Supports the establishment and ongoing maintenance of databases and other technology tools / applications for tracking information and transitioning from paper-based environments
• Maintains confidentiality of all patient, family and employee information.
• Places work orders to repair or replace equipment, etc. as required.
• Books and coordinates events and meetings for Provincial Preschool Autism services, including room booking, equipment, and travel arrangements.
• Processes invoices, as required.
• Performs other related duties as required.

Hours of Work

Your Qualifications

• High School Diploma or GED required.
• Graduate from a recognized Secretarial or Office Administration Diploma Program required.
• Minimum six (6) months related administrative experience required, one year preferred. An equivalent combination of education and experience may be considered for this position.
• Administrative/secretarial experience in a health care environment preferred.
• Advanced working knowledge of Windows, Microsoft Office Products (including Outlook, Power Point, Excel Teams, Sharepoint) Zoom, and database programs required.
• Keyboarding skills of 60 wpm required, maximum four (4) allowable errors required.
• Highly advanced technology skills for working in a virtual environment (synchronous and asynchronous communication and ability to collaborate with on a provincial scale) required.
• Knowledge of medical terminology required.
• Demonstrated excellent interpersonal and communication (verbal & written) skills required.
• Demonstrated ability to work collaboratively and consultatively with team members and partners required.
• Proven time management, organizational and problem-solving skills required.
• Demonstrated initiative, self-motivated and able to work independently with minimal supervision required.
• High regard for quality and attention to detail required.
• Flexible to meet workload demands required.
• Working knowledge of office equipment (e.g., phone systems, fax machine, photocopier, scanner, etc) required
• Experience with Meditech an asset.
• Competencies in other languages an required; French preferred