Job Opportunities in Canada
September 9, 2024
Canadian Nuclear Laboratories
Whiteshell
Administrative Assistant
Are you looking for a role that will challenge you? If you answered yes, our Whiteshell Laboratories (WL) site located near Pinawa, Manitoba is looking for an Administrative Assistant. This position works directly with the WL Sr. Engineering Manager and managers for the Engineering, and Work Control department. The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office for a large department. Supports management through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Does this pique your interest? If you answered yes, then this may be the job for you!
What will you be doing?
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
We offer a complete total rewards package :
CNL’s Whiteshell Laboratories is located in the beautiful and historic municipality of Pinawa, Manitoba, roughly an hour by car from Winnipeg. Pinawa is an excellent choice for people looking for peace and tranquility and for those who love the outdoors.
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.
CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.
CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.
CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.
#LI-ONSITE
What will you be doing?
- Managing the scheduling of meetings and appointments.
- Coordinating meetings, such as booking rooms, sending invites, ordering catering.
- Preparing correspondence, minutes, action lists and prioritizing commitments.
- Tracking and following-up on actions placed on Manager/Director and other division staff.
- Acting as liaison between Director/Manager and division staff.
- Organizing events such as division seminars, workshops and international conferences.
- Arranging/coordinating travel.
- Maintaining accurate office records and files/follow-up system for outstanding issue.
- Adhering to CNL's corporate document standards and rules (formats, storage and numbering protocols).
- Working with various groups both within and outside of the departments to ensure reporting requirements are met.
- Reviewing and updating documents (formal documents, presentations, spreadsheets) to ensure format requirements are met.
- Communicating objectives, directives, policies/procedures, and general information to staff, and ensuring quality of cross-functional administrative processes.
- Providing status updates and supporting documentation for various scorecard/project reporting.
- Handling sensitive and confidential information pertaining to all levels of Departmental and/or Divisional staff.
- Working with the Director and/or Managers to assist in preparation of promotion cases.
- Coordinating meetings and gathering data from managers for various HR processes, such as performance management cycle, and succession planning.
- Assisting in the budget process (reporting forecasts, submissions to Finance).
- Coordinating smaller scale business support projects or providing administrative support to larger projects.
- Tracking and ordering supplies.
- Photocopying/printing.
- Submitting maintenance/IT requests.
- Submitting expense reports.
- Other duties as assigned by the manager.
-
Education
- Secondary School Graduation
- Post-secondary training in Office/ Business Administration or similar field.
-
Experience
- Minimum of seven (7) years’ experience in an administrative role, or the equivalent.
-
Knowledge, Skills & Abilities
- Proficiency in MS Office with expertise in Microsoft Word, Excel, Power Point and Outlook.
- Detail oriented and comfortable working in a fast-paced office environment.
- Excellent written communication skills.
- Superior organizational skills and dedication to completing projects in a timely manner.
- Excellent time management skills and ability to multi-task and prioritize work.
- Attention to detail and problem solving skills.
- Can work independently without supervision.
- Must be “Team” oriented with demonstrated ability to work well with others and promote a positive work environment. Demonstrated leadership skills with ability to train and develop others.
- Demonstrated tact, diplomacy, trust, and discretion in handling of sensitive and confidential information.
- Knowledge of office management systems and procedures.
- Experience in, or willingness to be trained in, the use of CNL business systems (Oracle, ATOM).
- Knowledge of radiation protection, environmental, quality assurance (QA) and security compliance programs.
-
Security Clearance Eligibility Required
- Reliability Status with Site Access Security Clearance (SASC), which has a minimum requirement of 3 years of verifiable history in Canada, Australia, New Zealand, the United States and/or the United Kingdom. CNL implements security screening in accordance with the Treasury Board of Canada Secretariat's “Standard on Security Screening” and the “Policy on Government Security.”
- Majority of duties involve screen time, typing and sitting for extended periods of time.
Does working with a team across Canada to advance nuclear science and technology for a clean and secure world speak to you? We're reinventing ourselves to be the pacesetters so we can lead the charge in solving the problems that matter, like building the next generation of clean nuclear and hydrogen energy solutions, developing new and better-targeted cancer treatments, and continuing to lead the world in environmental remediation.
We offer a complete total rewards package :
- Paid time off (vacation, sick, floater & personal);
- Benefits effective day one, that’s right, no waiting period;
- Tuition support
- and a pension!
- Clean energy for today and tomorrow.
- Restore and protect the Environment.
- Contribute to the health of Canadians.
CNL’s Whiteshell Laboratories is located in the beautiful and historic municipality of Pinawa, Manitoba, roughly an hour by car from Winnipeg. Pinawa is an excellent choice for people looking for peace and tranquility and for those who love the outdoors.
CNL is committed to providing an atmosphere free from barriers that promotes equity, diversity, and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders, and partners of all racial, cultural, and ethnic identities. Read here for more on our DE&I Commitment.
CNL also supports a workplace environment and corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity, and Excellence. These values encourage equitable employment practices and career prospects inclusive of accommodations for all employees.
CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please indicate via our ATS when applying. All information received regarding accommodation requests will be kept confidential.
CNL respectfully recognizes and acknowledges that the Whiteshell Site is located within the traditional territory of many Indigenous Nations, including those within Treaty 1, 3, and 5, and the homeland of the Red River Métis. CNL is thankful to have the opportunity to work on these traditionally and culturally significant lands and waterways.
#LI-ONSITE
We regret to inform you that this job opportunity is no longer available
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