Job Opportunities in Canada

Responsibilities:

• Assist with the management of complex and constantly changing calendars, scheduling and recording meetings and appointments.
• Coordinate virtual and in-person meetings, taking and maintaining accurate and comprehensive minutes.
• Participate in meetings and learning events, and engage in team initiatives and projects.
• Utilizing financial prudence, plans, recommends and secures complex travel arrangements for the entire company including, flights, hotels and rental vehicles.
• Provide short-term backup support for colleagues as required.
• Serve as the point of contact for general communications for the executive team, mail, and visitors; route and resolve information requests.
• Document management: prepare correspondence, prepare and reconcile complex expense statements, ; create reports and presentations.
• Research and organize data to represent senior management, which may include directors, executives, and committees.
• Use technical tools and software such as Microsoft Office Suite, especially text processing software and spreadsheets.
• Act as a virtual assistant and perform other duties as required.
• Event planning: Engage in planning for corporate events including staff holiday parties, summer picnics, and various other employee events. (ie. Holiday luncheon, winter gala, small conferences and or workshops etc.) .

Requirements:

• Minimum three years as an Administrative or Executive Assistant.
• High school diploma or general education degree (GED) required; associate degree in business administration is preferred.
• Strong verbal and written communication skills.
• Comfortable with routinely shifting demands.
• Exceptional attention to detail.
• Working knowledge of general office equipment.