Job Opportunities in Canada

• Organize and schedule project meetings, including preparing agendas, distribution of meeting notes, room/equipment setup, and acquiring refreshments, etc.,
• Attend meetings and record minutes for distribution;
• Organize and manage logistics for project-related events, such as workshops and site visits;
• Coordinate travel plans, including booking flights, accommodations, and transportation for project teams;
• Create, format, and proofread technical documents, reports, and presentations
• Provide basic technical support, such as troubleshooting minor software or hardware issues;
• Assist project teams with tracking project tasks, deadlines, and deliverables and setting up reminders to prioritize tasks;
• Maintain electronic calendars for project teams, as requested;
• Track inventory of office materials, equipment, and supplies and arrange replenishment;
• Support document control and information management policies and procedures;
• Assist the Project Coordinator with the tracking and recording of timesheets and invoices for embedded contractors;
• Assist the Project Coordinator with the onboarding process for new project team members, including setting up accounts, providing orientation materials, and ensuring they have the necessary tools and access;
• Assist the Project Coordinator with the planning and coordination of training sessions for team members, including preparing training materials and recording attendance records;
• Provide department support in the absence of the Project Coordinator;
• Proactively support a safety culture where "Nobody Gets Hurt;" and
• Perform other administrative duties, as required.

• Post-Secondary diploma in an administrative field or equivalent combination of education, training, and experience;
• Five years of administrative experience in an engineering environment, filling a similar role on large capital projects with a focus on electric utility infrastructure and construction;
• Proficiency with Microsoft Office Suite and Adobe Acrobat;
• Experience working with Share Point as a site administrator would be considered an asset;
• Experience with Lotus Notes databases, email, and calendar tools; HP Content Manager; and JDE would be an asset;
• Possess a high degree of knowledge of proper formatting and referencing;
• Ability to guide personnel in the application of administrative processes and procedures;
• Possess a strong service aptitude;
• Effectively multi-task and manage workloads;
• Ability to work in a fast-paced, deadline-oriented environment;
• Quickly adapt to changing and/or conflicting prioritize work assignments, work independently, and take initiative;
• Demonstrate discretion and confidentiality when dealing with documents; and
• Excellent organizational and communication (both written and oral) skills.

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