Job Opportunities in Canada

Position Summary:
PEI Atlantic Baptist Home Inc. is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the Executive Director and the Manager of Administrative Services of Atlantic Baptist Housing. This role requires excellent communication skills, the ability to manage multiple tasks efficiently, and a high level of discretion in handling confidential information. The successful candidate will be instrumental in ensuring the smooth operation of the executive office and providing critical support for administrative functions.
Key Responsibilities:
Executive Support:

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize meeting agendas, minutes, and presentations.
• Handle correspondence, including emails, letters, and phone calls, ensuring timely responses and follow-up.
• Coordinate and Support the Quarterly Board of Director Meetings
• Coordinate and Support the meetings of the Spencer Home Foundation
• Assist in the preparation of reports, proposals, and other documents as needed.

Administrative Services Support:

• Collaborate with the Manager of Administrative Services to support administrative tasks and projects.
• Maintain accurate and organized records, files, and databases.
• Assist in the coordination of events, workshops, and training sessions.
• Provide general administrative support, including filing, photocopying, and ordering office supplies.

Communication:

• Serve as a liaison between the Executive Director, staff, residents, families, and external stakeholders.
• Draft, edit, and proofread documents and communications.
• Ensure clear and effective communication within the organization.

Project Management:

• Assist in the planning and execution of special projects and initiatives.
• Monitor project timelines and deliverables, providing regular updates to the Executive Director and Manager of Administrative Services.
• Conduct research and compile data for various projects and reports.

Office Management:

• Oversee the maintenance and organization of the Executive Director office.
• Ensure the confidentiality and security of sensitive information.
• Perform other duties as assigned to support the efficient operation of the executive office.

Qualifications:

• Post-secondary education in office administration, business administration, or a related field.
• Minimum of 3 years of experience in an administrative support role, preferably in a healthcare or long-term care setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• High level of professionalism, discretion, and confidentiality.
• Excellent interpersonal skills and the ability to work collaboratively with diverse teams.

Working Conditions:

• Full-time position, Monday to Friday, with bi-monthly meetings that take place after regular business office hours. Request for a flexed schedule on those days may be requested in advance.
• Office environment with regular interaction with staff, residents, families, and external partners.

Job Type: Fixed term contract
Contract length: 6 months
Pay: $23.50-$26.50 per hour
Ability to commute/relocate:

• Charlottetown, PE C1A 6C5: reliably commute or plan to relocate before starting work (required)

Language:

• English (required)

Work Location: In person