Job Opportunities in Canada
October 9, 2024
Heidi headhunting
Winnipeg
FULL TIME
Administrative Assistant
Job Overview
I am searching on behalf of my client for a highly organized and self-motivated Administrative Assistant to join their team. In this role you will work closely with clients and the Executives, providing daily administrative support to ensure smooth operations. The ideal candidate will possess excellent written and oral communication skills, a keen attention to detail and the ability to manage multiple tasks accurately and efficiently.
My Client is a company built on positive relationships with our staff and our clients. Each day we rely on our team to provide exceptional service and help to our clients by providing advice and insight they trust. In turn, we offer an environment that fosters a people first culture with a high priority on your personal and professional growth.
Responsibilities:
Job Type: Full-time
Pay: $33,000.00-$60,000.00 per year
Schedule:
Application deadline: 2024-10-12
I am searching on behalf of my client for a highly organized and self-motivated Administrative Assistant to join their team. In this role you will work closely with clients and the Executives, providing daily administrative support to ensure smooth operations. The ideal candidate will possess excellent written and oral communication skills, a keen attention to detail and the ability to manage multiple tasks accurately and efficiently.
My Client is a company built on positive relationships with our staff and our clients. Each day we rely on our team to provide exceptional service and help to our clients by providing advice and insight they trust. In turn, we offer an environment that fosters a people first culture with a high priority on your personal and professional growth.
Responsibilities:
- Successful candidate will be the face of the firm, will greet clients at the front desk and by telephone
- Provide administrative support to Executives, including monitoring Executives and Admin emails, voicemail call backs and calendar bookings.
- Professionally interacts with clients. Communicate and respond in a timely fashion. Independently action routine enquiries and escalate complex client enquiries to appropriate parties based on knowledge of practice, structure and work processes.
- Flags and prioritizes emails based on urgency and subject matter at the discretion of the Executives.
- Coordinate scheduling for internal and external client meetings via Teams and/or in person including securing meeting space, invitations and RSVPs.
- Develop and maintain a strong relationship with the Executives in order to anticipate needs and provide timely, proactive support and regular updates.
- Time-manage the Executives tasks and deadlines.
- Greet visitors and answer and screen calls directing callers to the appropriate person.
- Collect payment for services rendered
- Maintain a clean and organized reception area
- In charge of all administrative tasks for client files.
- Provide clerical support during when office is busy.
- Good judgment and analytical skills.
- Excellent written and communication skills.
- Superior organization skills and strong knowledge of accounting.
- Strong interpersonal and relationship management skills. The ability to work as part of the wider team, as well as individually.
- Ability to exercise judgment, diplomacy and tact, and display business and political acumen in dealing with varied day-to-day challenges.
- Client-first mentality. Ability to provide a high-quality client experience with timely and professional responses.
- Ability to work under a high degree of independence with minimal supervision.
- Excellent attention to detail – has a thorough approach to ensure that all details are managed and documented.
- Strong critical thinking, judgment and analytical ability.
- Ability to anticipate and proactively handle situations.
- Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel,
- Ability to withhold sensitive and confidential information.
- Ability to quickly prioritize and resolve critical issues as they arise with urgency.
Job Type: Full-time
Pay: $33,000.00-$60,000.00 per year
Schedule:
- Monday to Friday
- Secondary School (preferred)
- Front desk: 4 years (preferred)
- Administrative experience: 4 years (preferred)
Application deadline: 2024-10-12
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