Job Opportunities in Canada

Job description
Our Company
Lanes Retirement Living is a leading provincial healthcare real estate investment and development company that focuses on acquiring, developing, owning, and managing healthcare facilities including personal care homes, independent living, assisted living, and independent cottages.
We strive to serve seniors with exceptional staff, in an unmatched atmosphere, that create the best possible environment for our resident and staff.
We are looking for an enthusiastic, motivated, and passionate individual to join our team as an Accounts Payable Coordinator.
Position Summary
The primary responsibility of the Accounts Payable Coordinator is to administer all aspects of the accounts payable transactions for the Company in a responsible and timely manor. You will report directly to the Financial Controller and be an innovative, proactive, and detailed-oriented team player. Who also plays a strategic role in maintaining excellent relationships with external vendors, partners, and stakeholders on behalf of the entire organization.
Responsibilities
The successful candidate will be responsible for, but not limited to, the following core responsibilities:
CORE RESPONSIBILITIES
Accounts Payable invoices entry and payment process

• Receive, sort and batch all invoices prior to entry.
• Review invoices for potential errors, discrepancies and proper authorization.
• Research and resolve invoice discrepancies and issues.
• Ensure invoices and expense reports are coded properly and entered into the accounts payable system in the proper GL accounts.
• Ensure that each invoice have received approval prior to making payments.
• Ensure that all payments are made within agreed upon deadlines to avoid interest charges and penalties, unless otherwise advise by a Senior Manager
• Prepare invoice payment runs.
• Reconcile processed work by verifying entries and comparing system reports to balances.
• Reconcile vendor accounts by reconciling monthly statements and related transactions.
• Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
• Assist in the month end process and account analysis.
• File all documentation as required including boxing and storage of files.
• Reconciliation of banks accounts.
• Assist Financial Controller with year-end closing of financial records

Coordination of miscellaneous payments and requests

• Setup accounts with vendors as required. Apply for credit with new Vendors and complete credit application for Senior Management approval and signature.
• Reconciliation of all credit card accounts, including daily monitoring of credit card balances to ensure sufficient purchasing ability, making interim payments as required
• Respond to various requests from our 5 various locations.
• Verify and reconcile employee expenses, company credit card statements
• Record all capital asset purchases and corresponding long-term debt and ensure accurate recording of all payments against long term debt to amortization schedules
• Create and provide reports in a timely manner for management review.
• Various additional admin tasks

Customer Service

• Provide support to all 5 Lanes Retirement Living locations.
• Investigate payment issues while following corporate A/P policies and procedures.
• Correspond with vendors and respond to inquiries.
• Ensure First Class customer service is provided to all locations, vendors and customers.

KEY PERFORMANCE INDICATORS

• Accurate data entry – (minimal errors i.e. - duplicate invoices / transposed #s).
• Ability to meet deadlines and month end cut-off.

Education and Experience

• Post-Secondary education in Accounting field.
• Proficient with MS Office applications and experience using Yardi and/or Sage is considered an asset
• Superior Excel skills is an asset

Additional experience, in lieu of education, will be considered.
In addition the ideal candidate will have the following qualifications, skills and abilities:
Qualifications
The successful applicant will have a minimum 1 years experience in an accounting related position, with strong organizational and computer skills.

• Accounting diploma and/or an equivalent combination of education and experience in Accounts Payable is required;

Skills and Abilities

• Strong knowledge of accounting software
• Ability to take initiative and work both independently and in a teamwork environment
• Computer savvy
• Strong communication and interpersonal skills
• Experience in financial reporting
• Must possess strong time management and organizational skills, along with strong attention to detail and accuracy, while taking into consideration changing priorities, tight deadlines, volume of work, and available resources
• Ability to establish and maintain effective working relationships with all levels of an organization and contributing to employee engagement and a positive company culture
• Must demonstrate a high degree of integrity, diplomacy, discretion, and confidentiality.

Benefits
At Lanes Living, we like to take care of our employees, which is why we offer a completive salary and an employee/employer cost-sharing Group Insurance Plan.
Compensation to commensurate with experience and education.
Job Type & Location
This is a full-time permanent Accounts Payable Coordinator position, located in St. John’s, NL.

• Regular hours are Monday to Friday, 9:00am to 5:00pm;

Apply today!
Lanes Retirement Living has been recognized as one of the Top Healthcare Real Estate developers and operators in the province. Our company currently has approximately 175 employees, and is headquartered in St. John’s, NL with 5 locations province wide.
Apply today to be the next member of our Lanes Team!
Work Location: In person
Job Types: Full-time, Permanent
Pay: $43,000.00-$48,000.00 per year
Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site gym
• Vision care

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• St. John's, NL: reliably commute or plan to relocate before starting work (required)

Experience:

• Accounts payable: 1 year (preferred)

Work Location: In person