Job Opportunities in Canada
August 31, 2024
City of Edmonton
Edmonton
FULL TIME
Accounting Assistant
Job Number: 50504
This position is part of the Purchase Order (PO) team in Corporate Accounts Payable and is responsible for processing invoices accurately according to the terms of payment. This includes checking the adequacy of supporting documentation, validating and posting records to supplier accounts, and providing excellent customer service when responding to email and phone inquiries from all city departments and external stakeholders.
In addition, this position monitors outstanding statement of accounts, identifies PO and billing discrepancies, and investigates missing payments or payment errors.
What will you do?
- Process PO invoices against established vendor accounts
- Review and action invoice exceptions assigned to Accounts Payable
- Verify and ensure adequate supporting documentation is collected on accounts and maintained in SAP and/or Ariba
- Ensure compliance with business process requirements and accounting distribution (eg. invoice includes mandatory information)
- Make contact with and collaborate with relevant parties, including vendors, internal departments, and the procurement team to resolve discrepancies or outstanding invoicing issues
- Respond to inquiries, providing guidance in accordance with established policies and procedures, in a timely and professional manner
- Prioritize urgent requests, such as overdue invoices, to prevent disruption to City of Edmonton business operations
- Receive and review supplier statement of accounts submitted each month and identify any discrepancies or missing invoices to be investigated
- Prepare a variety of reports as required (e.g. Invoices processed and paid for a particular vendor or department)
- Perform other related duties
Qualifications:
Up to 1 temporary full-time position for up to 11 months
Hours of Work: 40 hours per week, Monday - Friday
Salary Range: $28.274 - $35.482 (Hourly) ; $59,036.110 - $74,086.420 (Annually)
Talent Acquisition Consultant: RM/MZ
- A recognized accounting certificate from a recognized post secondary institute
- Minimum 1 year of related experience in an accounting environment preferably in Accounts Payable
- Knowledge of software applications (SAP, Ariba, Microsoft Office, GSuite)
- Knowledge of accounting principles and audit requirements
- Knowledge and understanding of legislation regarding accounts payable
- Effective oral and written communication skills
- Deal with irate and emotional customers professionally and with empathy
- Maintain sustained attention to detail in checking and recording financial transactions
- Work independently and establish when it is appropriate to escalate issues to supervisor/manager
- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4br Rr Xm)
- Embracing a culture of equity, diversity, reconciliation and inclusion (https://bit.ly/3hd2d95)
- Applicants may be tested
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
Up to 1 temporary full-time position for up to 11 months
Hours of Work: 40 hours per week, Monday - Friday
Salary Range: $28.274 - $35.482 (Hourly) ; $59,036.110 - $74,086.420 (Annually)
Talent Acquisition Consultant: RM/MZ
Classification Title: Accounting Assistant 8h
Posting Date: Aug 30, 2024
Closing Date: Sept 13, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union : CSU 52
Department: Financial Services
Work Location(s): Century Place, 6th Floor, 9803 - 102A Avenue Edmonton T5J 3A3
We regret to inform you that this job opportunity is no longer available
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