Subcontractor Administrator II

October 3, 2024

Amentum

Alice Springs

FULL TIME

Amentum is currently seeking a Subcontracts Administrator II to support our program in Alice Springs, Australia. Responsible for all phases of subcontract administration, cradle to grave, to include acquisition planning, source selection, cost/price analysis, negotiation, post-award administration and closeout. Responsible for ensuring compliance with government policies and procedures. Responsible for ensuring compliance with government policies and procedures.

This position that will be expected to possess a good understanding of government subcontracting, work independently with some instruction, be solution-oriented, contribute meaningfully to team and/or organizational goals, demonstrate good judgement and business acumen, collaborates with stakeholders and other departments when needed.

Responsibilities/Duties include but are not limited to the following:

Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence.
Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, RFPs, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.
Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and perform discussions and negotiations.
Develop and maintain subcontract files. Monitor and track subcontractor deliverables.
Review and process purchase requisitions.
Conduct subcontract file reviews in support of Government audits.
Conduct subcontracts training for technical and subcontract staff.
Draft/review/negotiate teaming and non-disclosure agreements.
Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.
Ensure compliance with CPSR, FAR/DFARS, Agency-specific regulations, and Amentum policies on subcontracts and procurement.
Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers.
Ensure the management of subcontract file(s), prepare and control of all modifications and correspondence.
Interface and coordinate with subcontractors and service providers, as well as Amentum HR, Finance, AP, and Program teams. Participation in cross-functional collaboration and tiger teams.
Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business outreach activities.
Negotiate terms and conditions with subcontractors.
Ensure cost or price analysis is conducted and adequately documented to ensure fair and reasonable price.
Maintain and process purchase orders, releases, and modifications in Amentum’s accounting system.
Close out subcontracts.
Perform all other position related duties as assigned or requested.

Minimum Qualifications:

Bachelor's degree in Business Administration or related field, and 3+ years of experience in subcontracts, procurement, supply chain or related field, or a Master’s degree and 1+ years of experience, is required.
Two (2) years of experience in procurement or related field may be substituted for each year of the four (4) years of college.
Excellent communication and negotiation skills and working knowledge of Share Point, Microsoft Office Suite, and integrated software applications are required.
Active Secret or TS/SCI Clearance; or ability to receive or maintain Secret or TS/SCI clearance

Preferred Qualifications:

Experience with Costpoint or similar ERP system, to include use of the purchasing module
Process improvement experience in a recognized methodology (Lean Six Sigma, CMMI, ISO)
Specialized knowledge to include Construction, Davis Bacon Act, Service Contract Act/Wage Determination, Collective Bargaining Agreements

WORK ENVIRONMENT, PHYSICAL DEMANDS, AND MENTAL DEMANDS

The position is desk based and sedentary in nature, the ability to lift items up to 5kgs may be required occasionally.

SECURITY CLEARANCE REQUIREMENT
It is a condition of employment at JDFPG that employees obtain and retain the appropriate level of security clearance and medical clearance applicable to each role. The employee will require a Top-Secret Positive Vetting (TSPV) Department of Defence Security Clearance (Australian) or TS/SCI (U.S.) clearance.

STATEMENT OF WORK REQUIREMENTS
All personnel assigned to work at JDFPG shall be:

At least 18 years of age.
Able to fluently read, write and speak English

EHS REQUIREMENT
All Amentum personnel are responsible for understanding and complying with all site environmental, health and safety requirements. While Amentum is responsible for providing a safe workplace and is responsible for ensuring compliance with requirements of the JDFPG Handbook, each person is responsible for:

Completing work tasks in a safe manner
Reporting any unsafe acts or conditions to their supervisor and/or PMO/EHS Manager
Continuous adherence to the environmental, health and safety procedures outlined in the JDFPG Handbook during the performance of their work
Red-Carding a Job - Employee right and responsibility to “STOP WORK” if a job is unsafe or possess a danger to the environment

QUALITY REQUIREMENT
Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Program and carry out job activities in compliance with the Quality System documents and customer contracts. Each employee must read and understand their Quality Management and Customer Satisfaction responsibilities.

PROCEDURE COMPLIANCE
Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to their job.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.

We regret to inform you that this job opportunity is no longer available