Program Support Officer

October 14, 2024

Department of Finance

Canberra

FULL TIME

Governance & Resource Management Group / Digital ID and Data Policy Division / Data Policy and Assurance Branch
APS 6 ($94,434 - $115,254) | Ongoing | Full-time
Canberra, ACT

ABOUT THE BRANCH

The Assurance Reviews Unit (ARU) is responsible for commissioning and coordinating Cabinet-mandated Assurance Reviews (Gateway Reviews and Implementation Readiness Assessments). Assurance Reviews strengthen the oversight and governance of major projects/programs and assist Non-Corporate Commonwealth Entities (NCEs) to successfully deliver major projects/programs.

Assurance Reviews are short, intensive reviews, conducted by a team of independent Assurance Reviewers at critical points during a project’s or program’s lifecycle. The reviews provide an arm’s length assessment of the project/program against its specified objectives, and early identification of areas requiring corrective action.

This role will give the successful candidate a whole-of-government policy and program perspective, and experience in the Cabinet and Budget process. This is an opportunity to contribute towards successful delivery of major projects and programs across government, particularly those that are high risk and high cost.

ABOUT THE OPPORTUNITY

The Program Support role will work closely with another Program Support role to support managing the Assurance Reviewer cohort, Review coordination, scheduling and the reporting functions in the assurance team. The roles will also work closely with the Director to modernise business processes, frameworks and systems.

The reporting function will involve assisting the team with preparation of:

senate estimates reporting,
fortnightly statistical dashboards,
ad hoc reporting material for senior management, and
oversight of the team’s invoice processing function.

The Assurance Reviews Coordination function will involve:

undertaking or supporting team members to undertake coordination functions to assist in the administration of Assurance Reviews, including resource management, procurement and other functions for which the team has responsibility.
final level quality assurance for standard template emails, and procurement artifacts.

The Scheduling function includes:

scheduling and forecasting gateway review work program, including confirming dates, teams and engaging with external stakeholders such as commonwealth entities and reviewers.
maintaining the Assurance Reviews log and tracker.
managing Gateway Change Request Process. Resource management
manage new Assurance Reviewer Applications
manage the onboarding of new Assurance Reviewers
manage Assurance Reviewer - Security clearance revalidations and sponsorship
arrange Forums (reviewers and Jurisdictional Gateway Units)

DETAILED VACANCY INFORMATION

For detailed information about this role, including the job specific capabilities, please refer to the downloadable vacancy pack, which can be accessed by clicking the hyperlink at the bottom of this page.

ELIGIBILITY ADVICE & CANDIDATE NOTES

Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS) unless the Agency Head has agreed otherwise, in writing.
Successful applicants will be required to undergo the process to obtain and maintain, or continue to hold the required security clearance level for the role as indicated in the downloadable job pack. All Finance staff are required to have a minimum baseline security clearance prior to commencement.

CONTACT INFORMATION

For questions relating to the online lodgement of your application, please email the Recruitment team via recruitment@finance.gov.au or call (02) 6215 1717 between 8:30am - 5:00pm AEDT Monday to Friday.
For specific questions relating to this job vacancy, please refer to the details on the contact officer located in the downloadable job pack.