Job Opportunities in Australia

Employment Type: Ongoing
Classification: Parliamentary Service Level 6
Closing Date: 11:30pm AEDT, 17, October 2024
Contact: Kate Cook, 62772633, kate.cook@aph.gov.au

The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Service Level 6 Executive Officer within Digital Recording Services Branch.

The Department of Parliamentary Services (DPS) supports the work of the Australian Parliament and Australian Parliament House and is responsible for a wide range of services and facilities. DPS has over 1,000 employees, working across a diverse range of areas which includes corporate services, security and building maintenance, reporting and broadcasting, library services, catering, visitor and art services and ICT services.

The Information Services Division (ISD) provides information and communications technology, Hansard and broadcasting services to the Parliament. ICT services are provided to Parliament House, Electorate Offices across Australia, and Commonwealth Parliament Offices.

The Executive Officer role provides leadership in coordinating the administrative activities and requirements of the Digital Recording Services (DRS) Branch. The role provides comprehensive administrative support to the Assistant Secretary and Branch, to facilitate the delivery of operations and support the achievement of departmental objectives.

Who we are looking for

Our ideal candidate will be:

• Passionate about working in a hands-on, highly varied and proactive role, operating in a fast-paced and agile environment.
  
• A representative of the Office of the Assistant Secretary, you will have exceptional written and verbal communication skills and a proven track record building and maintaining strong working relationships and rapport with internal and external stakeholders.
  
• Able to leverage your well-developed understanding of the Branch and its place/role within the Department, strong attention-to-detail and ability to manage competing deadlines.
  
• Able to work collaboratively with colleagues across the Parliamentary Departments and support a positive team culture.

Job Specific Requirements:

• The successful application will have experience working within Australian Government agencies or with state and territory governments.
  
• The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.

At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.

Duty Statement

Classification: Parliamentary Service Level 6
Branch: Digital Recording Services Branch
Section: N/A
Immediate supervisor: Assistant Secretary Digital Recording Services

Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 6 classification. The duties will include, but are not limited to, the following:

1. Prepare, contribute to and quality assure a range of written materials.

2. Ensure that directors and their teams are on time and accurate in their responses.

3. Manage the administrative requirements of the AS DRS efficiently, effectively and discreetly.

4. Balance competing priorities to effectively manage and prioritise workload to deliver agreed outcomes.

5. Maintain knowledge of the work program across the branch and at a high level, the division.

6. Research, analyse and synthesise information to deliver advice on complex/sensitive issues.

7. Communicate with influence to build and maintain key stakeholder relationships.

8. Provide the secretariat function for multiple governance forums (meeting/agendas/minutes/actions).

9. Provide scribing and coordination support for branch recruitment activities.


Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.

Selection Criteria

Classification: Parliamentary Service Level 6
Branch: Digital Recording Services Branch
Section: N/A

• Demonstrated ability to effectively manage interpersonal relationships with respect.

• Demonstrated ability to collate information and provide timely responses, of a very high quality standard.

• Demonstrated planning, analytics and problem-solving skills, including the ability to assess risks.

• Demonstrated ability to research/draft high profile documents including Estimates Briefs and QONs.

• Proven experience supporting branch recruitment processes including (but not limited to):

o Providing scribing for candidate interviews,
o Completing and documenting referee reports, and
o Developing selection reports in line with departmental processes and guidelines.

• Proven experience providing secretariat support across multiple governance forums.

• Eligible Qualifications and/or other Requirements:

o Experience working within Australian Government agencies or with state and territory governments
o Negative Vetting 1 (NV1) security clearance

How to apply

Please upload your response to the selection criteria, noting that each criteria has a word limit of 150 words.

Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.

Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.

Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.

What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:

• access to flexible work arrangements
• ongoing opportunities to learn and develop new capabilities
• a competitive remuneration package
• free secure underground parking
• free gym membership and access to recreational facilities
• on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

Currently, the salary range for this position is $94,259 - $105,941 per annum.

Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1999 which include:

• Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.

• Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.

• Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.