Job Opportunities in Australia

Job description

Agency Department of Infrastructure, Planning Work unit Governance and Executive Services

and Logistics

Job title Executive Administration Officer Designation Administrative Officer 4

Job type Full time Duration Ongoing

Salary $75,091 - $85,611 Location Darwin

Position number 17750 RTF 304679 Closing 19/09/2024

Contact officer Jessica Beumer, Governance Officer at Jessica.Beumer@nt.gov.au

About the agency https://dipl.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/Job Details?rtf Id=304679

APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF

YOUR TERTIARY QUALIFICATIONS.

Information for applicants – inclusion and diversity and Special Measures recruitment plans

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates

people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment

process or job, please discuss this with the contact officer. For more information about applying for this position and the

merit process, go to the OCPE website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures

plans, go to the OCPE website.

Primary objective

Provide executive level administrative support and service to the Executive Director and other executives in the division as

required including administrative coordination and Ministerial support.

Key duties and responsibilities

1. Provide high level administrative, secretarial and procurement services to support the Executive and broader division as

required, including coordinating arrangements for travel, use of corporate vehicles and facilities as required.

2. Coordinate, record, track and oversee the timely movement and processing of correspondence through the Executive’s

office including initiating follow up action to meet agency and divisional deadlines.

3. Anticipating needs, coordinating, and providing the Executive with relevant papers/ briefings prior to meetings,

monitoring emails and preparing correspondence of a routine nature for the Executive’s signature.

4. Provide secretariat support in relation to meetings and conferences including agenda and minute preparation, meeting

support and venue arrangements as required.

5. Investigate and follow up on a range of matters with Directors across the Division and Department on behalf of the

Executive and undertake assigned research tasks.

6. Work as integral part of the Executive Services team to support the delivery of timely and quality divisional priorities.

7. Generic office coordination, including ordering and maintaining stationery and consumables.

Selection criteria

Essential

1. Demonstrated experience in providing high level administrative and executive support, including calendar and diary

management, meeting organisation, minute taking, credit card management and travel bookings.

2. Well-developed oral and written communication skills to interact effectively with a range of executives and staff at all

levels in a friendly, courteous, and professional manner.

3. Demonstrated ability to undertake a range of administrative, secretariat and secretarial duties and to competently use

associated computer applications including word processing, databases, and email.

4. High standards of client focus, with the ability to use initiative and solve problems.

5. Well-developed ability to maintain confidentiality and use sound judgement, tact, and discretion in dealing with

colleagues and clients in a commercial environment.

6. Well-developed organisational and coordination skills with the ability to set priorities, work under pressure and meet

deadlines.

7. Ability to work without direct supervision, and to contribute as part of a wider team.

Desirable

1. Experience in an executive office environment.

2. Experience with the HP Content Manager records management system and Travel Request Information Processing

System.

3. Current NT Drivers licence or ability to obtain.