Job Opportunities in Australia
October 13, 2024
Australian Criminal Intelligence Commission (ACIC)
Canberra
FULL TIME
APS6 Executive Assistant to the Deputy CEO, Chief Operating Officer, Canberra
- Location: Canberra
- Position Type: Ongoing | Full-time
- Salary: $90,199 – $101,745
The Executive Assistant to Deputy CEO, Chief Operating Officer is responsible for providing confidential and high-level executive assistance through the delivery of high quality administrative, organisational and support services including diary management, meeting coordination, document preparation and records management. The Executive Assistant is a primary point of contact for the Deputy’s office and must represent and promote their values at all times.
Key responsibilities will include providing executive support to the Deputy CEO by:
- Working closely with the Deputy CEO’s Executive Officer to support the effective and efficient functioning of the Office of the Deputy CEO.
- Assisting with the preparation of reports, correspondence and submissions.
- Filtering, recording, monitoring and prioritising incoming and outgoing email and writing correspondence.
- Maintaining the diary and appointment arrangements, including coordinating a range of meetings and activities and organising Deputy CEO travel.
- Act as a point of contact for the Deputy CEO office for enquiries and approaches from Commonwealth, state and territory partners, industry, academia, the media and the public.
- Liaising with internal and external executives and their offices.
To be successful in this role, you will demonstrate the following experience, skills and attributes:
- Demonstrated organisational skills, including an ability to prioritise work tasks effectively and anticipate the needs of the Deputy given the dynamic and fast-paced environment.
- Excellent written and oral communication skills, including the ability to draft documents based on existing material or through research.
- Excellent interpersonal skills, including the ability to develop and maintain productive working relationships both internally and externally.
- An ability to prioritise tasks, be flexible and the demonstrate the ability to maintain a calm approach while working under pressure and across managing competing priorities.
- An ability to take initiative to improve current processes and practices to ensure efficient functioning of the Deputy’s office.
- A professional approach at all times, operating within the boundaries of organisational processes with a high level of confidentiality and discretion.
Eligibility
- Citizenship – To be eligible for employment with the ACIC, applicants must be an Australian citizen
- Security Clearance - The Australian community expects ACIC employees to maintain the highest levels of security and integrity. Successful applicants will be required to obtain and maintain a minimum Negative Vetting 1 security clearance.
- Pre-Employment Screening – All candidates must satisfy an Organisational Suitability Assessment (OSA) prior to being offered employment at the ACIC.
More information about our conditions is available in the ACIC Enterprise Agreement 2024-2027 on our website.
Candidate Information Kit - APS6 Executive Assistant to the Deputy CEO, Chief Operating Officer, Canberra
Candidate Information Kit - APS6 Executive Assistant to the Deputy CEO, Chief Operating Officer, Canberra
We regret to inform you that this job opportunity is no longer available
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