Administrative Assistant & Office Manager

October 23, 2024

Broadcom

Sydney

FULL TIME

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Job Description:

This position provides critical administrative support to the Managing Director (MD) and oversees the daily operations of the Sydney office. It’s a great opportunity for someone who thrives in a fast-paced environment, has excellent multitasking skills, and enjoys streamlining office functions.

Key Responsibilities:

Manage the MD’s calendar, ensuring meetings are scheduled efficiently and appropriately.
Prepare and edit correspondence, reports, presentations, and meeting materials for the MD.
Prepare meeting agendas, attend meetings, take minutes, and follow up on action items.
Organize team meetings, All Hands meetings, and quarterly offsite events.
Act as a liaison between departments and teams reporting to the MD.
Coordinate travel arrangements and expenses for the MD and senior management.
Oversee office supplies, vendor relationships, and maintenance requests.
Provide administrative support to senior management, including scheduling internal/external meetings and logging expense claims.
Manage ad-hoc administrative tasks and coordinate activities across departments.
Provide support for client meetings and maintain professional communication with clients, suppliers, and colleagues.
Maintain office budgets, track expenses, and ensure timely reconciliation of accounts.

Qualifications and Skills:

3-7 years of experience in an administrative or office management role, preferably in the technology industry.
Strong organisational and time management skills, with an ability to manage competing priorities.
Proactive, autonomous approach with the ability to anticipate needs.
Excellent verbal and written communication skills.
Intermediate to advanced proficiency in Google G-Suite and Microsoft Office Suite.
Familiarity with systems like Zoom, Egencia, and Box is a plus.
Project management experience or skills are an advantage.
A positive attitude and strong interpersonal skills; able to work effectively in a team environment.

Performance Goals:

Complete administrative tasks accurately and on time.
Maintain a clean and presentable office environment.
Professionally manage interactions with clients, suppliers, and colleagues.

What We Offer:

A supportive, inclusive, and flexible work environment.
Opportunities for growth and career development.
Competitive salary and benefits package.

How to Apply:
If you are passionate about providing excellent administrative support and managing office operations, we’d love to hear from you! Please submit your resume and a brief cover letter explaining why you’re the perfect fit for this role.

Broadcom is proud to be an equal opportunity employer. We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law. We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.

We regret to inform you that this job opportunity is no longer available