September 17, 2024

University of California, Santa Barbara

Santa Barbara

FULL TIME

Undergraduate Advisor

Job Posting Details

Payroll Title: Student Academic Advisor 2

Job Code: 004544

Job Open Date: September 16, 2024

Application Review Begins: October 1, 2024; open until filled

Department Code (Name): COMS (COMPUTER SCIENCE)

Percentage of Time: 100%

Union Code (Name): 99 (No-Represented)

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: Grade 18

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $25.77 to $30.98/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $25.77 to $43.58/hour.

Work Location: 2104 HFH

Working Days and Hours: M-F, 8am-5pm

Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid possible after probation is completed.

Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement:
The Computer Science Department has developed a strong curriculum which offers programs leading to the degrees of Bachelor of Science in Computer Science, and Bachelor of Science in Computer Engineering at the undergraduate level, and Master of Science and Ph.D. in Computer Science at the graduate level. Our 41 permanent faculty are committed to excellence in teaching and innovative research programs at the leading edge of computer science. Our programs are comprised of a dynamic environment for research, a state-of-the-art teaching program, and a first-class faculty. Our degree programs help students become computer professionals who are prepared for long-term careers in information technology. Our graduates work in a spectrum of settings, from Fortune 500 companies to start-ups, as well as in government and universities.
Benefits of Belonging:
Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC
Brief Summary of Job Duties:
Under the supervision of the Student Affairs Manager (SAM), and as part of the Undergraduate Advising team, supports all aspects of the Computer Science (CS) undergraduate programs. Serves as one of the initial sources of information and advises major students, prospective major students, and non-major students regarding general department requirements. Monitors every aspect of progress towards degree and counsels students as appropriate. Initiates, maintains, and evaluates students' academic records, processes petitions, checks prerequisites, and performs other administrative tasks. Ensures grades are reported for undergraduate students and updates the Schedule of Classes and other publications. Serves as one of the departmental liaisons with the Office of the Registrar on matters pertaining to departmental courses grades and undergraduate records. Works within a team environment within the Student Affairs area and department, and assists with the ongoing workload.
Required Qualifications:

Strong written, verbal, and interpersonal communication skills, including active listening and the ability to professionally interact with students, staff, and faculty.
Ability to multi-task and prioritize tasks in conjunction with multiple deadlines and frequent interruptions.
Ability to work with a diverse group of students, faculty and staff and other campus offices on a variety of tasks.
Strong problem-solving skills.
Ability to be accurate and thorough with careful attention to details.
Ability to use various programs (Excel, Word, Google) to complete required tasks.

Preferred Qualifications:

Bachelor's degree in related area and / or equivalent experience / training.
Knowledge of UCSB policies, procedures and requirements.

Special Conditions of Employment:

Funded through September 2025 pending further funding.
Satisfactory conviction history background check
UCSB is a Tobacco-Free environment

Job Functions and Percentages of Time:

65% Undergraduate Program Advising - *Advises students who seek answers to questions about the Co E and CCS policies and procedures, information about our Computer Science program, and major requirements. *Provides advising to new and prospective undergraduates regarding the CS major program, major degree requirements, enrollment procedures, academic policies and university and departmental rules and regulations. *Performs degree progress checks on CS majors. Confirms prerequisites and major requirements are being met and advises students of progress and/or problems. *Advises continuing undergraduates on academic matters regarding program requirements and petitions. *Advises students of progress and status in the major.

20% Departmental Administration - In partnership with the Undergraduate Program Coordinator and Student Affairs Manager, performs the following administrative tasks: *Collects and maintains statistical information regarding freshmen, transfers, change of majors, course enrollments and waiting lists, and advises both faculty and staff to make necessary adjustments. *Gathers articulation information for colleges not represented on Assist.org; *Responsible for preparing and updating the quarterly Schedule of Classes using Ad Astra and STAR. *Responsible for ensuring approval codes are received and distributed according to policy by verifying prerequisites have been met. Creates and manages course waitlists. *Serves and supports the departmental Undergraduate Affairs Committee*Serves as the departmental e Grades coordinator. *Uses Student Access and Retrieval System (STAR) system to access and/or input information regarding student, course, or instructor information. *Responsible for coordinating the departmental activities for the Annual Spring Open House, summer orientation tours, Discover Engineering First-year and transfer students event, speed advising and major elective advising events, recruiting events, and departmental workshops/meetings with undergraduate students.

5% Undergraduate Program Coordination - *Provides back-up to Undergraduate Program Coordinator and Student Affairs Manager for such tasks as support to the departmental Undergraduate Curriculum Committee. Includes but not limited to: schedules meetings, collects student and enrollment data, provides necessary handouts, and prepares and disseminates minutes. Ensures that documentation is completed for decisions made by the Committee. *Provides back-up to Undergraduate Program Coordinator and Student Affairs Manager for such tasks as ordering textbooks and desk copies for both graduate and undergraduate courses.

10% Administrative Support - *Distributes and maintains copy codes. *Serves as first point of contact in control of scheduling the departmental conference rooms. Makes reservations for all student presentations and faculty meetings as needed. Keeps conference room policy updated and available. *Assigns keys for the department. Independently maintains key database regarding key ownership, checks out keys to faculty, staff and graduate students. Communicates with lock shop regarding key distribution. *Prepares quarterly office hours for faculty and TAs, including times, locations and email information. *Disseminates mail daily *Other duties as assigned by Chair, MSO or Student Affairs Manager

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/Vaccination Programs Policy

Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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