Job Opportunities in United States

Preferred Qualifications:

Special Conditions of Employment:

Job Functions and Percentages of Time:

40% UCEAP Human Resources - Using multiple, UC and UCEAP enterprise data and records systems, collects, and organizes, data and documents for reporting and compliance. Facilitates completion of personnel paperwork, such as job descriptions, performance evaluations, training completion reports, telecommuting/flexible work agreements, and related documents. Tracks probationary periods and annual performance evaluation completion. Organizes and maintains paper and electronic records, including personnel files, in accordance with UC retention policies and applicable regulations for multiple countries. Assists with a variety of internal audits; completes gap analyses, makes recommendations for compliance action plans, and implements approved plans. May assist with follow-up communications for outstanding items. Assists with records and document management systems implementation and projects. May monitor job description actions; maintains job descriptions in UCEAP digital personnel files. May complete other human resources research projects related to compensation, UC pay scales, gathering non-UC job description samples, and deriving metrics from various data reports.

15% Recruitment Support - Facilitates the full scope of recruitment activities for domestic and international staff talent acquisition and serves as a resource to hiring managers and search committees regarding recruitment policies, procedures, and practices. Using an online recruiting platform, prepares job postings and works with hiring managers to source candidates. Prepares search documents, such as minimum qualification reviews, redacted applications, and reformatting/updating selection rubrics. Assists with candidate screening and coordinates a variety of selection committee activities. Responsible for interview scheduling and candidate communications. Sends appropriate disposition notification to applicants, through the system or by email, upon close of search. Consults with the Human Resources Director or Associate Director, Global Human Resources, as appropriate.

15% Timekeeping and Payroll Support for Global Human Resources - Administers global time reporting for international employees by applying a variety of concepts in accordance with timekeeping regulations for multiple countries. Develops timekeeping tools and updates various timecards for local national employees in approximately seven countries. Responds to international employee inquiries or escalates as appropriate.

10% Staff Onboarding, Job Changes, and Offboarding Implementation - Initiates and/or monitors completion of staff onboarding, job changes, and offboarding workflow. Upon written confirmation of offer acceptance, completes background check and other pre-hire documents in collaboration with local hiring manager as required. Initiates workflow in the onboarding system as soon as possible to ensure timely notification to IT, Administrative Services, and the UCEAP payroll support specialist as needed. Creates digital personnel file and ensures necessary documents are filed. Schedules first-day meetings, as needed. Enters data in the appropriate system and files documents, as necessary. Facilitates staff flexible/remote work agreements, including initiating, tracking, and record-keeping. Calculates and tracks probationary period dates, as applicable, and notifies supervisor. Completes notification workflow for job changes and leaves of absence, as needed. Upon notification of a staff separation initiates notifications to IT, Administrative Services, and supervisor. Moves personnel file to inactive files and flags for retention tracking, as application. Sends additional notifications, as necessary.

5% Transactions, Reporting, and Analysis - Responsible for creating, updating, and terminating employee profiles and other human resources transactions within a UC enterprise Human Resources Management System (HRMS) system, and a standalone global human resources information system (HRIS). Participates in testing and implementation of system upgrades and functionality enhancements. Ensures data integrity and confidentiality. Pulls and/or prepares data reports and analyses on a regular basis or an ad hoc basis as assigned by the Human Resources Director.

15% Cross-Training, Backup Duties and Special Projects - Serves as backup for the UCEAP Human Resources team members during absences. This includes cross-training and formal backup and overflow duties, including new employee onboarding, and flexible/remote work agreements. Completes training courses as needed/assigned for completion of job duties and effective use of technology. Documents procedures and develops/maintains desk manuals. Provides backup for the Human Resources Management System (UC Path), Personnel, and Timekeeping Transactions. Receives training and updates from the HR Payroll Specialist, maintains working knowledge, and serves as backup initiator for faculty and staff transactions in the UC Path human resources management system. These transactions may include employment data changes, position control requests, new hires, reclassification, compensation changes, transfers (inter-departmental and inter-campus), ERIT reductions, separations, and assigned data management record-keeping projects. Provides backup for the Kronos Departmental Timekeeping Manager. Receives training and updates from the HR Payroll Specialist for the bi-weekly and monthly timekeeping processes for staff and academic personnel. Serves in the absence of the HR Payroll Specialist and completes overflow work or special projects. As assigned completes duties such as: monitoring timekeeping entries in the Kronos enterprise system; alerting employees and supervisors of errors and coordinating timely corrections and approvals; reviewing Kronos entries and data for accuracy in preparation for uploads; monitoring notifications of employee accrual balances that are nearing maximum. Other duties and special projects as assigned.

UC Vaccination Programs Policy:

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs. As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

• UC Santa Barbara COVID-19 Information - https://www.ucsb.edu/COVID-19-information
• University of California Policy on Vaccinations – With Interim Revisions - https://policy.ucop.edu/doc/5000695/Vaccination Programs Policy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement:

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

Reasonable Accommodations:

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