State Fair Vendor and Special Events Coordinator

July 25, 2024

South Dakota State Government

Huron

FULL TIME

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE
Job ID: 27698
Agency: Department of Agriculture and Natural Resources - State Fair Division
Location: Huron
Salary: $23.82 to $28.36 per hour, depending on experience
Pay Grade: GH
This is a Full-Time position with the Department of Agriculture and Natural Resources, State Fair Division. For more information please visit https://danr.sd.gov/ or https://www.sdstatefair.com/.
Primary Functions/Purpose:
Responsible for driving profitable business results and operational excellence by establishing positive relationships with State Fair’s vendor base. The Vendor Coordinator is responsible for procuring new vendors and negotiating with existing vendors while ensuring compliance with policies and requirements and in alignment with strategic objectives and financial goals. The Vendor Coordinator will also assist the State Fair Assistant Manager in securing sponsorships for State Fair and all non-fair events, aid in planning and implementing special events during the State Fair, and be part of a team to develop and support off season events to generate revenue and maximize use of the State Fair Park according to the mission statement.
Performs the administrative functions to secure, support, coordinate, monitor, and execute vendor procurement for the South Dakota State Fair and non-fair events managed and sponsored by the State Fair. Serves as the primary point of contact for vendors. Is responsible for promoting, coordinating, contracting, and managing vendors and supporting activities to achieve maximum facility utilization, and profitability. Position requires working with permanent and seasonal staff, event planners, vendors, other state agencies, and the general public.
The Vendor Coordinator is also responsible for maintaining the State Fair Foundation donor database to include tracking of donations, issuing invoices, written correspondence, and maintaining financial records through the use of Quick Books.
The Vendor Coordinator will exercise initiative and good judgment in the performance of duties. The position is under the supervision of the State Fair Director.
This position works primarily in traditional office setting. At times will work outdoors on the State Fairgrounds, sometimes in extreme heat or inclement weather. Will be required to stand and walk for extended periods of time, primarily prior to and during the Fair and special events. General hours are 8 a.m. – 5 p.m., with some weekends and evening hours. Prior to and during the annual State Fair, position requires working extended hours and being on call, while working continuous days without a day off.
Licenses and Certifications:
Must have a valid driver's license.
The Ideal Candidate Will:

demonstrate a high level of professionalism;
be excellent at juggling and prioritizing multiple tasks and projects while maintaining a positive attitude;
be quick on their feet and able to identify solutions when problems occur;
enjoy serving others by providing first-class service to all;
be effective at communicating to build solid working relationships with internal colleagues as well as external customers.

Knowledge of:

fiscal management;
record keeping;
Microsoft Word, Excel, Outlook, etc.;
Microsoft Access computer program, preferred;
Quick Books, preferred;
elements of contracts.

Ability to:

thrive in a fast-paced environment and work well under pressure;
maintain a high sense of personal accountability and integrity;
maintain positive effective working relationships with other employees, customers, partners, officials, and the public;
organize and implement a plan of action;
communicate effectively via verbal and written communication;
support a positive environment;
serve the public with diplomacy and respect;
maintain confidentiality;
perform computer skills in Access preferred, and use Microsoft Office (Excel, Word, and Outlook);
respond appropriately to constructive criticism;
work independently and with a team;
demonstrate maturity and flexibility in working with diverse population and personalities with competing priorities;
multi-task, think, and react quickly and make well-informed decisions;
work under stress and handle stressful situations effectively and professionally;
prepare and maintain accurate financial records and reports;
manage conflicts and disagreements towards a mutually satisfactory agreement;
perceive and exercise good judgement related to safety for the vendor and customer in compliance with safety standards;
work some nights and weekends during special events;
walk or stand continuously during events.

Additional Requirements: To be considered, please attach your resume.
This position is eligible for Veterans’ Preference per ARSD 55:10:02:08.
NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.
The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.
The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information at https://bhr.sd.gov/job-seekers/work-for-state-government/. This position is a member of Class A retirement under SDRS.

Must apply online: https://sodakprod-lm01.cloud.infor.com:1443/lmghr/xmlhttp/shorturl.do?key=QGW
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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