November 6, 2024

Penn Manor School District

Washington Boro

FULL TIME

School Building Secretary

MUST APPLY IN OUR DISTRICT WEBSITE BY USING RED ROVER. NON RED ROVER APPLICANTS WILL NOT BE CONSIDERED. USE THIS LINK https://jobs.redroverk12.com/org/2470
Penn Manor School District – Position Description
Building Secretary - Elementary
Posting: 10/25/24 - 11/8/24
Location: Ann Le Tort Elementary
Status: 10 Months (205 days)
REPORTS TO: Elementary School Principal.
Hours are M-F 8am-4:30pm.
JOB SUMMARY: Ensure the smooth efficient operation of the school office and assist in performing the daily tasks integral to the daily operations of the School.
PRIMARY DUTIES AND RESPONSIBILITIES:

Perform clerical duties including but not limited to answering phones and directing calls; greeting and assisting visitors; opening, processing, and distributing mail; typing forms, letters, reports, correspondence, memos; screen callers, assist and address concerns from parents.
Oversee daily attendance to include tracking, monitoring and receipt of late arrivals, early dismissals, groups for extra-curricular activities and school trips; collect and record follow up notes to confirm student absences; maintain daily attendance log of parent call-offs and ensure that all students are marked absent.
Coordinate the registration and withdrawal of students.
Maintain emergency contact information for students and staff.
Assist in managing bus assignments and communicating changes as directed by the district Transportation Coordinator.
Assist in coordination of communications (written and oral) with the PTO and groups using the buildings.
Produce and maintain a number of reports, including food service reports and a complete audit trail of all attendance changes throughout the day.
Receive, prepare and send morning announcements to media for morning reading.
Assist teachers and instructional assistants with protocol, photocopier and fax machine use, and computer assistance as needed; assist with distribution of materials, memos, district-wide mailings, and school/parent communication.
Assist with student discipline to include communicating with principal, parents, preparing and distributing all discipline letters and forms as directed by the principal, and maintaining corresponding files; enter students’ disciplinary reports into the computerized student tracking system.
Perform other duties as assigned by the principal.

QUALIFICATIONS:

Some experience as a secretary necessary, preferably in public education
High school diploma or equivalent is required
Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
Submission of Federal Criminal History Record in accordance with Act 114 of 2006
Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

Ability to reach above and below the waist
Ability to use fingers to pick, feel and grasp objects
Ability to use both hands for repetitive motion
Considerable bending and twisting of the body required
Ability to lift and/or carry supplies and/or papers weighing no more than 15 lbs.
Ability to stand for long periods of time of the workday

SENSORY ABILITIES:

Visual acuity
Auditory acuity

WORK ENVIRONMENT:

Typical office environment
Subject to inside environmental conditions

TEMPERAMENT:

Must possess excellent interpersonal skills
Must be cooperative, congenial, and service-oriented
Must be able to work in an environment with frequent interruptions

COGNITIVE ABILITY:

Ability to follow written and verbal directions
Ability to read and write
Ability to communicate effectively
Ability to organize tasks
Ability to handle multiple tasks
Ability to exercise good judgment

SPECIFIC SKILLS: Must possess computer skills

Must possess general office/secretarial skills
Ability to operate office equipment
Must appropriately handle confidential information

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)
Job Type: Full-time
Pay: From $17.35 per hour
Schedule: