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Penn Manor School District – Position Description
Receptionist - Secretary - High School
Posting: 10/25/24 - 11/8/24
Location: Penn Manor High School
Status: 9 Months (180 days)
REPORTS TO: High School Principal
Full-Time, Monday-Friday-7:00 am-3:30 pm, non-exempt.
JOB SUMMARY: Provide administrative assistance, clerical support and receptionist duties for the High School Administration Office. Assist with daily operations, greets the public, operation of the central telephone console, and provides information on School District programs and services.
PRIMARY DUTIES AND RESPONSIBILITIES:

• Serves as administrative receptionist, screens and answers calls and provides routine information about School District services and directs callers to appropriate staff, departments, and buildings.
• Administers telephone voice mail system.
• Creates, edits, and files various documents for the High School Administration. Provides secretarial support for High School Administrators.
• Retrieves and sorts daily mail, prepares outgoing mail pick up, and receives package deliveries.
• Monitor visitors to the building, granting access, as necessary.
• Responsible for coordinating mail processing machines.
• Provides clerical and task-oriented support to staff.
• Perform other duties as assigned by the principal.

QUALIFICATIONS:

• Experience as a secretary necessary
• High school diploma or equivalent is required with courses in general office procedure; or an acceptable combination of education and experience
• Submission of pre-employment medical examination (Section 148 of the Pennsylvania School Code)
• Submission of a report of criminal history record from the Pennsylvania State Police (Section 111 of the Pennsylvania School Code)
• Submission of a clearance report from the Pennsylvania Department of Public Welfare in accordance with Act 151 of 1994
• Submission of Federal Criminal History Record in accordance with Act 114 of 2006
• Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PHYSICAL DEMANDS:

• Ability to reach above and below the waist
• Ability to use fingers to pick, feel and grasp objects
• Ability to use both hands for repetitive motion
• Some bending, stooping and twisting of the body required
• Ability to mostly sit with some standing or walking/moving throughout the work environment

SENSORY ABILITIES:

• Visual acuity
• Auditory acuity

WORK ENVIRONMENT:

• Typical office environment
• Subject to inside environmental conditions

TEMPERAMENT:

• Must possess excellent interpersonal skills
• Must be cooperative, congenial, and service-oriented
• Must be able to work in an environment with frequent interruptions

COGNITIVE ABILITY:

• Ability to follow written and verbal directions
• Ability to read and write
• Ability to communicate effectively
• Ability to organize tasks
• Ability to handle multiple tasks
• Ability to exercise good judgment

SPECIFIC SKILLS:

• Must possess computer skills
• Must possess general office/secretarial skills
• Ability to operate office equipment
• Must appropriately handle confidential information

(Reasonable accommodations may be made to enable a qualified individual with a disability or disabilities to perform the primary duties and responsibilities of the job.)
Job Type: Full-time
Pay: From $15.50 per hour
Schedule:

• Monday to Friday

Ability to Relocate:

• Millersville, PA 17551: Relocate before starting work (Required)

Work Location: In person