Job Opportunities in United States
November 19, 2024
Mayfair Management Group, LP
Syracuse
Receptionist
Receptionist
SUMMARY: The front desk clerk/receptionist performs routine clerical, secretarial and administrative work in answering telephones, receiving the public, providing customer assistance, data processing, and record-keeping.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answer central telephone system and directs calls accordingly.
- Management of extension list.
- Receives the public and answers questions, in person and by telephone; responds to inquiries from employees, citizens and others and refers, when necessary, to the appropriate person, official or department.
- Operates listed office machines as required.
- Prepares outgoing mail; sorts and distributes incoming mail.
- Duplicates and distributes materials.
- Composes, types and edits correspondence, reports, memoranda and other material.
- Assists public with the use of department facilities.
- Maintains office supply inventory.
- Maintain office filing system.
- Maintain cleanliness of common areas.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Other duties as assigned.
QUALIFICATIONS: In order to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
- High School Diploma or equivalent
- 3-5+ years administrative experience for upper level management in a fast-paced environment.
LANGUAGE SKILLS:
- Bilingual Preferred
- Strong written and verbal communication skills are necessary.
- Communicate professionally with all levels of the organization.
MATHEMATICAL AND REASONING SKILLS:
- Working with various reports and spreadsheets will necessitate strong mathematical and reasoning skills.
COMPUTER SKILLS:
- Superior skills using Microsoft Office; Outlook is required.
• • Skills using Yardi are desired
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