November 7, 2024

Utah State University

Logan

FULL TIME

Program Assistant II

Overview:

Create Better Health is seeking a qualified individual to work 32 hours per week as the Program Assistant for the state office on the Logan USU campus. The program assistant will report directly to the Create Better Health Assistant Director/ Program Manager and will be responsible for supporting the state office to stay organized, efficient, and effective in reaching the organization's mission.

Responsibilities:

Assist the program manager as needed including scheduling check ins with ambassadors, collecting signatures, preparing documents, setting up meetings, etc.

Budget support:

Pull spending reports from business services and enter into an Excel tracker
Assemble monthly budget & spending updates for counties

End of fiscal year support:

Assembling county proposal documents, and approved award letter documents.
Coordinate protocol manual updates with state office
Archive previous fiscal year documents and set up digital organization for new year.
Inventory management

Meeting Coordination:

Set up meeting links and distribute to attendees
Prepare and distribute agendas
Take minutes for meetings
Follow up on items discussed in meetings

Work closely with HR and business services to process hiring, change in positions, and terminations

New Hire Support:

Coordinate with engagement coordinator to get onboarding started
Train new hire on technology (IPad, outlook email and calendar, Microsoft Teams) and ordering systems.
Assemble new hire kits and send out to county
Invite to meetings and add to listservs.
Keep directories up to date

Collect and compile information for statewide SNAP-Ed events through the state to distribute to admin, partners, and Extension calendar of events.

Ordering and shipping materials as requested

Receipt processing for state team in Business Services’ Service Now system.

Maintain an organized office:

Liaison to Facilities department for all building issue
Keep office organized and welcoming.

Staff engagement role:

Prepare electronic cards for program personnel (birthdays, births, condolences, etc.) for signatures from State Office staff members.
Prepare monthly list of personnel birthdays and celebrations for Program Manager to highlight at statewide meetings.

Answer main office telephone and greet occasional guests and direct them to the appropriate person for assistance.

Coordinate planning and hosting large events and conferences (i.e., Annual Conference, State Office Retreat, Holiday Party, etc.)

Qualifications:

Minimum Requirements:

Two years of experience or an associate degree/technical training is required
Proficient computer skills, especially in utilizing Microsoft Office – Teams, Excel, Power Point, Outlook, Word, etc.
Strong communication skills- Be able to effectively and positively communicate both verbally and in ability to create, compose, and edit written materials
Proficient with organizing and managing personal time, coordinating and sending reminders with state office schedules, keeping digital documents storing systems up to date, and keeping office space tidy and organized.
Experience with using various AI technologies to improve efficiency and quality.
Experience as a staff assistant or similar position supporting a team.

Preferred Qualifications:

Familiarity with USU Extension and SNAP-Ed.
Skilled in designing documents and handouts using Canva
Experience with coding

Knowledge, Skills and Abilities:

Ability to coordinate and organize meetings and/or special events.
Knowledge of supplies, equipment, and/or services ordering and inventory control.
Ability to handle sensitive and confidential business data and personal information.
Ability to take initiative and work without close supervision.
Highly motivated and proactive in supporting team members
Continuous growth mindset with a willingness and ability to routinely learn new skills and systems for the improvement of the program.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded in the Candidate Profile

2. Cover Letter to be typed/pasted into a text box at the end of the application

**Document size may not exceed 10 MB.**

Advertised Salary: Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

Create Better Health (Utah’s SNAP-Ed) program is housed under Utah State University Extension and is a comprehensive program that helps low-income individuals and families through 3 main program areas:

Providing direct nutrition and physical activity education on basic nutrition, cooking skills and physical activity to youth and adult

Collaborating with community partners to improve healthy food access and physical activity opportunities within communities (Policy, System, Environment or PSE change work)

Provides outreach and education through social marketing platforms

SNAP-Ed is a federally funded grant program and adherence to policies, protocols and procedures is essential. Continuation of employment is based upon need, performance, and available funding from the grant.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu.

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.

updated 04/2024

Notice of Non-discrimination: In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:
U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov