Order Processing - Team Assistant - United States Jobs Opening

November 7, 2024

Reinhausen Manufacturing Inc.

Humboldt

Order Processing - Team Assistant

At the world market leader in energy technology, you will contribute to keeping the energy supply stable in the future. With our intelligent digital and analogue solutions, you will help shape the implementation of the energy transition. In a global team of 4,000 committed colleagues, which is characterised by the unique cohesion of our family-run group of companies. Reinhausen - where Power meets Passion.

For our location Humboldt, TN we are looking forward for you as:

Order Processing - Team Assistant

What challenges can you expect?

Essential Functions

Prepare, and submit to customers sales documents (with attachments)
Type reports, memos, letters, and other documents using word relevant computer software.
Answer phone calls and direct calls to appropriate parties or take messages.
Record, type and distribute meeting minutes.
Coordinate and supervise visits from customers and sister companies.
Carry out internal and external correspondence in accordance with general guidelines.
Obtain and forward information from / to other locations. Organize and manage departmental and team meetings including preparation of minutes.
Create files and file documents. Classify, file, and monitor written documentation under observance of relevant time periods.
Perform general office duties such as ordering supplies and maintaining records management database systems.
Scan, file and retrieve corporate documents, records, and reports.
Organize, book and invoice trips in accordance with company guidelines.
Compile data in accordance with general guidelines, enter into computer systems and process (printing, saving, forwarding). Prepare numerical data statistically and graphically, carry out simple calculations.
Other tasks as assigned by Supervisor.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What do we expect from you?

Summary
The Order Processing Team Assistant provides high-level administrative support to the Order Processing department, Department Manager and the Sales Managers by preparing sales documents (offers and order confirmations) with its respective attachments, conducting research, preparing statistical reports from SAP and other software, handling information requests and performing clerical functions such as preparing correspondence, preparing reports, scanning and filing documents, receiving visitors, arranging conference calls and travel itineraries, and scheduling meetings.
Education

High school diploma or GED
1-3 years administrative / clerical experience

Competencies

Communication Proficiency
Computer skills (MS/Office)
Ability to speak English (other languages are a plus but not fully required)
Basic reading, writing, arithmetic skills
Time Management
Personal Effectiveness/Credibility
Flexibility
Stress Management/Composure
Customer Service Oriented

Reinhausen provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Reinhausen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Reinhausen expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Reinhausen employees to perform their job duties may result in discipline up to and including discharge.

Benefits
Paid Health benefits option: Health, Dental, Vision, Life, Short and Long-Term Disability Insurance for you and your family, and Teladoc services, outstanding HSA Contribution, generous 401k match – Up to 10% of base pay

Extras
$5 per week for snacks and meals from our company market, free water