July 17, 2024

TriMet

Gresham

PART TIME & FULL TIME

Manager, Facilities Technical Support

Description

The Manager of Facilities Technical Support will develop, implement and administer the operation of a technical team supporting the Maintenance Facilities department. Manage the day-to-day operation of the technical team and work required to support agency programs, facilitate State of Good Repair (SGR) and FTA regulatory compliance. Work collaboratively with other divisions across the agency regarding safety and technical initiatives. Plan all programs, procedures and practices to ensure consistency with organization's overall objectives and compliance with professional standards, state and federal regulatory requirements and laws. Responsible for the management of assigned staff.

This role requires being in office four (4) days per week.

Ensure a commitment to safety through consistent and professional behaviors in performance of job requirements that demonstrate safety is a fundamental value that guides all aspects of our work. Perform related duties as required.

Serve as a good steward of Tri Met by regularly utilizing our transit system to maintain a strong and current understanding of customers’ experiences and of Tri Met’s product and service offerings.

Essential Functions

1. Oversee and manage the work of direct reports including engineers and program managers. Coordinate the work of program and project planning teams.
2. Manage, plan, direct, coordinate and review the work of assigned staff, including hiring, performance management, coaching and training.
3. Participate in the department budget process as a key stakeholder. Plan and manage the Facilities Technical Support workgroup budget.
4. Develop, implement and administer Facilities configuration management, change management, and maintenance control, including plans and reporting.
5. Manage and plan technical support activity and workflows, employing tools and strategies such as root cause analysis, failure analysis, risk based inspection, hazard analysis, and Transit Asset Management (TAM) guidance.
6. Support operations by developing and maintaining a preventative and predictive maintenance program in coordination with Maintenance Control for bus and rail Operations and Maintenance Facilities (OMF) and other facilities outside the rail Right of Way (ROW).
7. Collaborate with and support the Zero Emission program and Transit Training and Development department as needed.
8. Determine and monitor key performance inductors related to facilities maintenance. Recommend or implement design or process improvements to improve productivity. Work with maintenance and operations staff to oversee campaigns and task force teams to conduct root cause analysis and implement new processes and new designs to improve the efficiency of the facilities maintenance program.
9. Work with Engineering and Construction to coordinate OMF projects and create processes for design review for major capital improvement projects to improve the productivity of shop and storage buildings.
10. Assist in the master planning efforts for new or expanded OMFs and Maintenance of Way (MOW) shops.
11. Analyze and resolve complex problems pertaining to the design and operation of facility projects and other assigned projects. Manage and oversee testing and troubleshooting of existing building and site systems.
12. Review and comment on site and building design plans from an operations and life-cycle cost perspective.
13. Coordinate the process for prioritizing OMF renovation, Transit Center renovation and site renewal projects. Develop the implementation schedule and project timeline based on specific criteria including; useful life, condition, productivity, Transit Asset Management (TAM) reporting, funding, and stakeholder impact.
14. Assist the Safety and Security Division as needed in annual updates of Tri Met's System Safety Program Plan and Security and Emergency Preparedness Plan, for Tri Met light rail, bus, Commuter Rail, and other OMF projects.
15. Coordinate consultants and assigned Tri Met staff to ensure timely support and expected progress on a portfolio of projects as assigned. Enlist special or additional resources as needed to complete the work. Supervise planning, engineering and construction work of consultants and Tri Met staff.
16. Provide senior-level technical direction related to design and operation of bus and rail facilities and other assigned projects.
17. Coordinate Tri Met internal and external project efforts with internal staff, consultants, and public and private agencies. Coordinate with other departments and outside agencies on City-, County- and State-run projects that impact transit facilities.
18. Provide leadership and program management experience, displaying good judgement and autonomy, to evaluate, analyze and develop strategic plans and processes to successfully provide support and services under the Transit System and Asset Management Division.
19. Work collaboratively with other divisions across the agency including Engineering and Construction, Human Resources, Finance, Public Relations, IDEA, and Legal.
20. Support the Readiness for Service Team (RFST) for project start-ups. Serve on the Rail Activation Committee (RAC) for rail system extension start-ups with new/expanded OMFs or facilities.

Position Requirements

A minimum of a Bachelor's Degree is required with a Bachelor's Degree in civil, electrical, mechanical or industrial engineering or other related field being preferred.

A Master's Degree in engineering or architecture is preferred.

Six (6) years of total credited experience.*

Four (4) years of experience in facilities design, build, commissioning and/or maintenance is required.

Two (2) years of team lead, project management, contract management, or staff management experience coordinating and/or managing plans, schedules and/or deliverables.

PE - Professional Engineer, Professional registration from the State of Oregon is preferred upon hire.

PMP - Project Mgmt Professional, Project Management Professional Certificate is preferred upon hire.

Or any equivalent combination of experience and training.

The amount of credit a candidate receives for prior years of experience is based on the relevancy of that experience to the required or preferred prerequisites of the job description. Experience is prorated based on hours worked. LRHR assigns and validates the "credited experience".

Selection Criteria

Type of Position / Grade / FLSA
Grade 18, Exempt, Non-Union, Full-Time.

Salary Range
Minimum: $114,749.00
Maximum: $172,125.00
Salary offers will be determined by a candidate’s education, training and relevant experience. Any final offer of employment will fall within the range stated above. For transparency, we choose to list the full available grade range, however, Tri Met’s salary administration process will ultimately determine the final salary offered.

Selection Process
Candidates will be selected based at a minimum on the result of:
1. Application Review (please include: Cover Letter and Resume)
2. Panel Interviews
3. Reference Check
Supplemental Information
Make sure you describe in detail how your education, training and work experience fit with this role. You are encouraged to attach a resume, cover letter, training certificates and/or letters of recommendation with your application. You are permitted five attachments of less than 5MB each.
Internal applicants: Information in your personnel file will not be used in lieu of information requested on your application. Incomplete applications will not be considered.
If you are a qualified veteran and would like to apply for veterans' preference points, you will need to reflect your status on the application and attach supporting documentation at the time of application submission.
If you need accommodation under the Americans with Disabilities Act for any part of the application process, contact our Human Resources staff at 503-962-7505, or the TTY line at 7-1-1. Note that we require a minimum of two workdays' notice prior to the need for accommodation.
Tri Met is an equal opportunity employer, committed to developing an organization that is reflective of and sensitive to the needs of the diverse community we serve, including veterans, the elderly, and individuals with disabilities.
ADA Statement
As applied to the workplace, applicants and employees must be qualified to perform the essential functions of the job with or without reasonable accommodation. Essential functions may include required job functions performed infrequently as well as production standards related to the quality and quantity of work.

If a person with a disability could meet job qualifications with a reasonable accommodation, Tri Met will work with the employee to accommodate the need. If Tri Met's accommodation is effective in allowing the employee to perform the essential functions of the job, it need not be the employee's preferred accommodation.

Regular Full-Time or Limited Term Full-Time
Non-Union Employee Benefits

A regular full-time, non-union employee is an employee who works a minimum of 30 hours per week. A limited term, full-time employee must be hired for six or more months, have a predetermined ending date, and work a minimum of 30 hours per week.

Medical Plan Options

Regence Non-Union PPO 80/20 - Deductible: $300 Individual/$900 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $2,300 Individual/$6,900 Family; Prescription Drugs: $10 Generic/$25 or 20% Formulary/50% Non-formulary. Benefits listed are for in-network, preferred providers.
Regence Non-Union Health Savings Account (HSA) - Deductible: $1,600 Individual/$3,200 Family; Office Visit: 20%, after deductible; Out-of-Pocket Max: $5,000 Individual/$10,000 Family; Prescription Drugs: 20%, after deductible. Benefits listed are for in-network, preferred providers.
Kaiser Permanente EPO - No deductible; Office Visit: $10 copay; Out-of-Pocket Max: $600 Individual/$1,200 Family; Prescription Drugs: $10 copay.

All medical plans include prescription drug and vision coverage.

Dental Plan Options

Delta Dental of Oregon, provided by Moda - Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.
Kaiser Dental - $10 Copay; Preventive Services paid at: 100%; Basic Services paid at: 80%; Major Services paid at: 50%; $2,000 max benefit per person/year; Orthodontia paid at: 50% to $3,000 lifetime max/person.

Coverage Effective Date - Medical and dental insurance is effective first of the month following date of hire.

Waive Medical and Dental Coverage - Tri Met non-union, exempt employees who waive their medical and dental coverage through Tri Met and provide proof of coverage outside of Tri Met, will receive $250 per month as taxable income.

Medical and Dental Rates – Non-union employees working 30+ hours/week pay 6% of the total monthly premium for medical and dental. Non-union employees working 20-29 hours/week pay 25% of the total monthly premium.

Medical and Dental Rates – Non-union employees working 30+ hours/week pay 6% of the total monthly premium for medical and dental. The rates below reflect the employee's portion of the monthly premium.

Rates effective January 1, 2024
Regence Non-Union 80/20 PPO
Employee: $ 46.02
Employee & Spouse: $ 96.62
Employee & Child(ren): $ 80.52
Employee & Family: $ 128.84

Regence Non-Union HSA
Employee: $ 40.16
Employee & Spouse: $ 84.34
Employee & Child(ren): $ 70.28
Employee & Family: $ 112.46

Non-Union HSA Employer Monthly Contribution
Employee: $ 62.50
Employee & Spouse: $125.00
Employee & Child(ren): $125.00
Employee & Family: $125.00

Kaiser Permanente EPO
Employee: $ 43.76
Employee & Spouse: $ 87.52
Employee & Child(ren): $ 78.78
Employee & Family: $ 131.284

Delta Dental of Oregon
Employee: $ 4.16
Employee & Spouse: $ 7.84
Employee & Child(ren): $ 7.88
Employee & Family: $ 11.84

Kaiser Dental
Employee: $ 3.96
Employee & Spouse: $ 7.50
Employee & Child(ren): $ 7.54
Employee & Family: $ 11.30

Employee Assistance Program (EAP)
Tri Met employees have access to the EAP through Canopy. The EAP is a free, confidential resource available to help employees (and their household members) with life's everyday issues. It also provides many other services including, but not limited to: counseling sessions, webinars, financial coaching, home ownership program, and online access to a wealth of information and resources.

Wellness Program
Tri Met supports health and wellness through our Wellness Matters Program. Annual wellness offerings include: onsite biometric screening and flu shot clinics.

Flexible Spending Accounts

Health Care Spending Account - Allows employees to set aside pre-tax dollars to pay for medical, vision, and dental expenses not covered by their health plan.
Dependent Care Spending Account - Allows employees to set aside pre-tax dollars to pay for dependent care expenses.
Limited Flexible Spending Account - Allows employees enrolled in the Regence HSA plan to set aside pre-tax dollars to pay for vision and dental expenses not covered by their health plan.

Long-Term Disability Insurance
Available to eligible, non-union employees working at least 20 hours/week, 90-day waiting period, pays 60% of the employee's salary to a maximum of $10,000/month.

Life and Accidental Death & Dismemberment (AD&D) Insurance
Basic Life and Accidental Death & Dismemberment (AD&D) Insurance - Tri Met provides Basic Life and AD&D Insurance to assist employees and their families in the event of death or dismemberment.
Benefit Amount: 1x annual earnings, $150,000 max

Voluntary Life and AD&D Insurance - Employees may purchase additional life and AD&D insurance for themselves, spouse/domestic partner, and their child(ren). Employees pay the full cost for this insurance and must elect coverage for themselves in order to elect coverage for their dependents.

Employees may purchase one or more of the following voluntary coverages:
Hospital Indemnity insurance helps keep your finances on track when you are in the hospital. It pays you or a covered family member directly and you can use it to help cover costs such as copays, deductibles and living expenses.
Critical Illness insurance can help with costs from a serious illness that your medical insurance does not cover. It pays you or a covered family member a lump sum to use toward expenses like deductibles, groceries or childcare during recovery.
Accident insurance can help with costs that medical insurance does not cover if you are hurt in an accident. It pays you or a covered family member directly and you can use it toward your deductible, copay or daily expenses during recovery.

Pension
Defined Contribution Plan 401(a)
Tri Met provides a defined contribution pension plan to non-union employees. Tri Met matches the equivalent of 10 percent of a non-union employee's base pay into an investment account each pay period. The employee also has the option of contributing up to 15 percent of his/her base pay pre-tax to the account each pay period. The employee directs the investment of the employee's individual account. The employee is vested in the account after three years of service.

Deferred Compensation Plan 457
A Deferred Compensation Plan Section 457 (a plan for public employees) allows the employee to build retirement savings with pre-tax dollars to supplement pension, Social Security and private investment.

Sick Leave
Employees receive 12 sick days of leave for a total of 96 hours (8 hours x 12 days) each January 1. Unused sick leave can be carried over to a maximum of 1,700 hours (212.5 days). Employees hired mid-year receive a prorated amount of sick leave for the first year hired. Upon separation, 60% of accrued sick leave is deposited into your 401(a) account up to a maximum of 1,700 hours.

Holidays
Non-Union employees have one day off with pay on each of the following holidays: New Year's Day, Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving, the day following Thanksgiving, and Christmas.

Personal Days
Each regular non-union employee is allotted six (6) personal days with pay to be used within the calendar year. Employees hired mid-year receive a prorated amount of personal day for the first year hired.

Vacations
Employees accrue vacation eligibility for each continuous full year of service effective on the date of hire anniversary. For employee hired on or after November 15, 2012, the following schedule will apply:

Years of Service Weeks of Vacation
Upon employment* 3 weeks
After 3 years 4 weeks
After 8 years 5 weeks

During the first year of employment with Tri Met if employment is terminated the three weeks of vacation are not eligible for payout. Other than during the first year of employment, if employment is terminated, both the employee's banked vacation, and the vacation that has accrued ratably since the employee's last date of hire anniversary is eligible for payout in accordance with this policy.

Free Transit Pass
All active employees, their spouses/domestic partners, and eligible* dependents are eligible for a photo identification badge, which is honored as a bus/MAX pass on all lines of the District.

Child dependents are eligible for a free transit pass up to age 19, or age 24 if living at home and attending school full-time.

Frequent Flyer Mileage
Frequent flyer miles (miles flown on business or resulting from a business expense) may be applied to personal frequent flyer miles.

TEI Membership
Tri Met's corporate fitness center (TEI) is available to employees, and their spouse or eligible domestic partner, at five locations. Membership dues are only $13.00 per month for Tri Met employees and an additional $6.00 per month for a spouse or eligible domestic partner.

NOTICE: The information contained in this document is intended solely to provide general information regarding the benefits offered by Tri Met. This information is subject to change at any time.

Revised: 12/12/2023