Instructional Services Specialist

September 17, 2024

Maricopa Community Colleges

Glendale

FULL TIME

Salary Range

$18.82 - $23.55/hourly, DOE

Grade

109

Work Schedule

Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?

Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?

Whether you’re teaching, working, or learning Make It Happen At Maricopa County Community Colleges!

About Us

What's Currently Happening at Maricopa

Many of our campuses have received grant awards through the National Science Foundation to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
One of the largest community college systems in the country
2020 Healthy Arizona Worksites Program recipient
Named 19th Best Employer for Women by Forbes
2019 No. 42 in Arizona’s Best Employers

Benefits

The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
Benefits & Perks Options:

20 paid observed holidays
Arizona State Retirement System (ASRS) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
Paid vacation, sick, and personal time
Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
Annual professional development growth funding
Tuition reimbursement for employees and dependents
Flexible work schedules
Maricopa Employee Health & Wellness Program:
- Sight-On-Site Eye Care Services
- Diabetes Empowerment Education Program
- Mobile On-site Mammography Screenings
- Employee Assistance Program (EAP)
- Wondr™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more.
- Pre-Retirement Events
Public Service Loan Forgiveness (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)

Job Summary

Uses various class scheduling software and reporting tools to perform all aspects of class schedule building and maintenance in accordance with college, district, state, federal, and other accreditation agency policies and procedures. May work independently or in a team environment to identify and resolve class scheduling discrepancies and irregularities. Assists with preparing the academic catalog, serves as emergency back-up curriculum support for the department in an emergency or as needed, and may perform other duties, as assigned.

Essential Functions

75% - Performs all aspects of class schedule building and maintenance including, but not limited to adding, modifying, combining, or cancelling class information, updating instructor teaching assignments and course fees in accordance with MCCCD academic scheduling guidelines, college standard business practices, state, federal, and other accreditation agency policies and procedures.
20% - Monitors and maintains class scheduling reports for accuracy and consistency, and disseminates information accordingly. Works with departments to resolve standard class scheduling discrepancies. Works with supervisor to resolve complex class scheduling issues. Works with supervisor and/or District Office to resolve class scheduling system irregularities or update reporting parameters.
5% - Assists with preparing the academic catalog, serves as emergency back-up support for the department, and may perform other duties, as assigned.

Minimum Qualifications

Associate’s Degree from a regionally accredited institution AND one (1) year of advanced program support involving program coordination, preferably in an educational setting.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.

Desired Qualifications

A. One (1) or more years’ experience as a class scheduler or providing class scheduling support
B. One (1) or more years’ experience using SIS (Student Information Systems) or similar electronic systems to build schedules and assign instructors.
C. One (1) or more years’ experience using electronic reporting systems such as: Student Services Records Systems or Tableau to prepare and analyze data in report format
D. One (1) or more years’ experience using Google Workspace (e.g., Google Docs, Sheets, Drive) or Microsoft Office (MS Word, Excel)
E. One (1) or more years’ experience working independently and in a team environment in a community college setting
F. One (1) or more years’ experience working with faculty or college administration

Special Working Conditions

Possession of a valid State of Arizona Class D driver's license is required; must meet minimum standards regarding driving: http://www.maricopa.edu/legal/rmi/vehicle.htm#requirements
Travel to campus during interview/selection process will be at candidate’s own expense
Will be required to travel or be assigned to all MCCCD locations
May require numerous evenings or weekends
May require prolonged periods of viewing a computer screen
May be required to lift or carry up to #25 lbs

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.

Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
Indicate whether former or current employment is Full-Time or;
Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.

Posting Close Date

Open until filled

First Review Monday, 09/23/2024

Applications received after the review date may not be screened

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.