November 19, 2024

Lutheran Charity Association

Jamestown

FULL TIME

HUMAN RESOURCES ASSISTANT / COORDINATOR

Description: Full time benefitted position working 80 hours - Monday - Friday from 8:00am to 4:30pm.
!!$5000 SIGN ON BONUS FOR NEW EMPLOYEES!!
STATEMENT OF PURPOSE
Under the supervision of the Human Resources Manager, performs all payroll functions, benefit, technical support, accounting, record maintenance, and general office functions within the Human Resources Department.
Payroll

Prepare, analyze and implement payroll transactions in a timely manner such as processing new hires, terminations, status changes, paid time off, short term disability, deduction and withholding authorizations, direct deposit accounts, and application of benefit deductions.
Process new hires in payroll software and work with the Human Resource Generalist/Benefit Specialist on management of checklists to ensure all information needed to process pay is obtained and licensure tracking is in place.
Perform all phases of the bi-weekly payroll processing cycle in accordance with facility policies and FLSA guidelines to include payroll balancing and required reporting in an accurate and timely manner.
Monitor federal, state and FICA taxes, employee benefit contributions, garnishments, and other deductions to ensure accuracy of individual pay. Responsible for processing Year-End close requirements including processing and distribution of annual W-2 forms.
Work closely with Finance on review and reconciliation of bi-weekly, monthly, quarterly and year-end reporting and tax filings.
Maintain a payroll procedure manual.
Responsible for payroll system maintenance.
Serve as primary contact for Sanford Health Payroll Implementation for payroll software requests and resolutions.
Assist in developing recommendations to modify or change payroll programs, procedures, and policy.
Coordinate communication tools to ensure staff has a thorough understanding of the payroll process.
Reconcile benefit accounts and benefit premium statements from insurance companies.
Research and respond to inquiries from employees and leaders regarding paychecks, deductions, accruals, and related wage and time questions.
Process unemployment claims.
Process employment verification requests.
Responsible for the maintenance of a variety of files and recordkeeping systems including policies directly related to payroll and Time and Attendance.
Assist in the annual market and merit review process to include salary survey completion, salary increase transactions within payroll system, and communication of annual increases to staff.

Time and Attendance

Responsible for the audit of Time and Attendance issues to ensure policies related to Time and Attendance are being addressed each bi-weekly pay period. Responsible to communicate any issues or concerns to the manager and respective Vice President.
Manage the bi-weekly time and attendance close process to include monitoring transaction errors, requests, and approvals. Audit department transactions for accuracy and work with managers to resolve issues prior to close.
Serves as an expert on running Time and Attendance reports and the distribution of appropriate reports to managers.
Serve as primary contact for Sanford Health Payroll Implementation for time and attendance requests and resolutions.
Responsible to train new staff and current staff and answer Time and Attendance questions, assisting both managers and employees.
Conduct in-service meetings regarding Time and Attendance at individual department meetings if requested.

Benefits

Coordinate benefit programs and related activities, including but not limited to, new hire enrollments, annual open enrollment, and qualifying life events.
Conduct benefit enrollment sessions providing guidance and education on the benefit enrollment portal to ensure complete knowledge of all benefits available to new employees, including but not limited to, health and welfare, paid time off, and benefit eligibility periods.
Perform day-to-day management of the 401(k)-retirement plan including processing of distributions, rollovers, loans, and responding to inquiries.
Assist with quarterly retirement representative site visits including scheduling meeting rooms, individual session build on intranet, and day of management.
Process all benefit enrollments and premium deductions in the HRIS/payroll software.
Conduct exit interviews with all terminating employees to discuss health insurance according to COBRA guidelines, retirement benefits, Paid Time Off accruals, reference information, etc.
Answer employee questions regarding benefits. Contacts carrier or consulting firm to resolve problems or concerns.
Ensure accurate and timely premium deductions.
Act as super user of the benefit enrollment portal and have the ability to troubleshoot and resolve issues and requests.
Stay current on changing Federal and State regulations and legislation that affects healthcare benefits.

Additional Duties

Maintain employee confidence and protect operations by keeping personnel data confidential.
Maintain personnel files.
Responsible for updates and accuracy of content on the Human Resources page of The Core. Focus on payroll and Time and Attendance communication.
Assist with and monitor the annual budget for the Human Resources Department. Ensure all invoices are log, coded and submitted to Finance in a timely manner.
Act as backup to the Human Resources staff when absent or necessary.
Responsible to ensure hospital’s official bulletin board and HR office displays are up to date and in accordance with local, state, and federal regulations.
Attend local, regional, and national conferences on a rotational basis.
Orders office supplies for Human Resource department as requested.
Serve on JRMC Committees as needed
Ability to use media equipment such as scanners, digital cameras, sound records, video equipment, and computerized overhead projection.
Assist in the distribution of incoming mail on a daily basis.
Performs other related duties as assigned or requested.