Job Opportunities in United States

Nature of Work

HOW TO APPLY: Email resume to resumes@wvsto.gov by November 21, 2024.

Salary: $65,000 – $80,000; salary commensurate with training and experience. Full-time employees of the West Virginia State Treasurer’s Office (WVSTO) are eligible for Public Employee Insurance Agency benefits plus other benefits available to state employees.

Location: Charleston, WV

Job Type: Full-Time Permanent; Not in the Classified Service

Division: Administration

Reports To: Assistant Treasurer

Under administrative direction, this position serves as Director for the procurement of routine goods and services in support of WVSTO operations. This position assists with maximizing efficiency of the office through the timely procurement of the highest quality goods and services, in accordance with purchasing rules, regulations, and procedures. The Director plans and oversees the completion of all assignments by developing goals, deadlines, and priorities of work. This position uses foresight and initiative in resolving conflicts, interpreting policy, and coordinating work with other Divisions. The Director ensures that all work is technically accurate and in compliance with instructions or established procedures.

Job Duties:

• Reviews purchasing requests, monitors, and provides the best acquisition methods to subordinate purchasing staff; reviews entry of documents in wv OASIS to ensure proper account coding is applied as well as required documentation is included.
• Participates in the formulation of, and assists in, the administration of office policies and develops goals and objectives of the Purchasing Division and Administration Division that cross purchasing/accounting functions in support of fluctuating state purchasing and payment processing regulations.
• Confers with the Assistant Treasurer of Administration, the Chief Internal Auditor, General Counsel, and others to review achievements and discuss required changes in policies, procedures, market trends, and goals and objectives resulting from current status and conditions. Interaction with stakeholders in identifying business needs and communicating the benefits of early Purchasing involvement

.• Assists as needed in the operations of the following sections in addition to the Purchasing function: Accounts Payable (p Card primary focus), Inventory, and Receiving. Works with finance team throughout the procurement cycle to assist with forecasting and budgeting.

• Handles moderately complex technical requisitions. Prepare specifications, review specifications of purchasing assistant and others; review change orders, prepare change orders; review and create encumbrance types of purchase documents. Verify vendor compliance in doing business with and in the State. Review and evaluate bid responses; awarding, final negotiation, and/or recommendation of contract awards within prescribed limits.
• Performs sourcing, liaising, and negotiating with new and existing suppliers to improve business. Examination and inspection of goods and services purchased, or to be purchased. Resolve issues between contract terms and invoices; assist end users in contract management. Monitors existing statewide master contracts and required internal resources prior to obtaining goods or services from alternate acquisition methods or resources.
• Conducts analysis of purchasing/expenditure activities for compliance with applicable law and procedures, and financial reporting. Research professional journals, regulations, and other sources for market trends and delivery trends, improvements, and compliance.
• Assists in training staff to ensure the responsibilities, authorities, and accountability of division subordinates are defined and understood; Review work as necessary to ensure the same.
• Reviews files for proper location placement; review completeness before sending to records management

.• Assists in monitoring on-site stockroom to ensure supplies are available for recurrent general use of staff in immediate location.

• Represents the Division or Agency in local conferences and meetings. Some travel is required that includes single day as well as overnight stay.
• Performs all other duties not specifically described herein as assigned by management.

Minimum Qualifications

Other Information