November 19, 2024

Southern California Association of Governments

Los Angeles

CONTRACT

Contracts and Grants Analyst (Limited-Term)

Description

Southern California Association of Governments (SCAG) is seeking a highly motivated and analytical individual to fill the limited-term position of Contracts and Grants Analyst in the Budget and Grants department of the Finance division. Under general supervision from the Principal Management Analyst, this position will primarily support the subrecipient monitoring program, route and execute Memorandum of Understanding (MOUs), monitor MOU activities, expenditures, and compliance throughout the MOU term and close-out process, and assist with invoicing and grant billing. The support provided by this position is critical for SCAG to successfully implement SCAG’s subrecipient monitoring and MOU programs funded with special grants as well as other core program areas.

This is a limited-term position and the term length may be adjusted based on available funding.

The Local Assistance business unit in the Budget and Grants department provides sub-award services to distribute resources to the region for various transportation-related projects. The team is involved in Call for Guidelines review, applications review as well as the risk assessment process of each sub-recipient. The team supports drafting, routing and executing the subaward agreements (MOUs) and its amendments, as well as managing the associated administrative steps such as verifying rates, supporting PO set-ups, and the MOU close-out process.

WHO WE ARE

As a mission-driven organization, SCAG is committed to attracting and retaining talent who embody SCAG’s values. SCAG's workforce is passionate and committed to innovation that improves the quality of life for all Southern Californians. When you join SCAG, you can expect a culture where collaboration and teamwork is fostered.

SCAG operates as a hybrid organization because we recognize that work can be successfully performed in various locations. Designing a work environment and culture where SCAG’s mission, effectiveness, and collaboration can be more flexibly served demonstrates our commitment to diversity, equity, inclusion, and belonging (DEIB) by supporting work-life balance for our employees, retaining our existing dedicated staff, and increasing access to new talent pools.

As part of our Work@SCAG policy, employees are eligible for two work models: in-office and hybrid. Eligibility for these models will depend on the department, position, responsibilities, and duties, as determined by management. All work models require employees to be based within the SCAG region. This position is expected to follow the hybrid model and be in the office 2 days per week.

WHAT WE BELIEVE

MISSION
To foster innovative regional solutions that improve the lives of Southern Californians through inclusive collaboration, visionary planning, regional advocacy, information sharing, and promoting best practices.

VISION
Southern California's Catalyst for a Brighter Future.

SCAG CORE VALUES

Be Open: Be accessible, candid, collaborative and transparent in the work we do.

Lead by Example: Commit to integrity and equity in working to meet the diverse needs of all people and communities in our region.

Make an Impact: In all endeavors, effect positive and sustained outcomes that make our region thrive.

Be Courageous: Have confidence that taking deliberate, bold and purposeful risks can yield new and valuable benefits.

Cultivate Belonging: Embrace differences, foster equity, champion inclusion, and empower all.

In this role you can expect to

Coordinate with project managers on the preparation, routing, and execution of MOUs with subrecipients for Reap 2.0, ATP, SS4A, CRP, and other programs as needed.

Assist project managers in developing scopes of work and determining appropriate payment methods.

Track and monitor the expenditures, progress, and compliance for each assigned MOU project, and prepare MOU amendments as necessary.

Perform funding carryover for MOUs and ensure accurate set up of purchase orders.

Conduct cost/price analysis.

Assist with responding to invoicing and grant billing inquiries when required.

Support MOU administration, including updating files and ensuring their completeness, as well as supporting MOU close-out activities.

Assist with thorough risk assessment reviews for new subrecipients in accordance with Sub-recipient and Monitoring Policies and Procedures, by reviewing the subrecipients’ single audit reports and other financial documents.

Assist with identifying appropriate monitoring procedures based on identified risks and recommend appropriate edits to the MOU to incorporate the monitoring procedures.

Assist with annual reviews for subrecipients requiring ongoing monitoring. This includes reviewing single auditing reports, financial documents, invoices and progress reports on an annual basis; gathering feedback from project managers and accounting staff regarding the subrecipients’ performance; documenting any new risks and recommending monitoring procedures to mitigate the risks.

Update program policies and procedures and risk assessment tools as needed.

Develop and maintain tools to better track and monitor the MOU activities and expenditures.

Perform other duties as assigned.

What you'll bring to this role

A typical way to obtain the required qualifications would be with 3 years of experience with budget and grants and a bachelor’s degree in a relevant field.

Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities may also be considered.

We’ll be a great match if you also have:

Experience with subrecipient monitoring and MOU development, routing, and execution.

Experience with conducting cost/price analysis.

Strong written and oral communication skills with the ability to develop and/or review clear, concise communications and reports.

Strong strategic thinking skills with the ability to conduct research on risk mitigation tools to make recommendations.

The ability to effectively collaborate with staff.

Knowledge of Federal, State, and local policies, procedures, laws and regulations applicable to contract administration for public agencies.

Proficiency in Microsoft Office Suite with intermediate to advanced knowledge of Microsoft Excel.

The ability to contribute to a culture of diversity, equity, inclusion, and belonging.

Supplemental Information

Please note, this posting will remain open until December 9, 2024, with the first application review taking place on November 25, 2024. Interested applicants are strongly encouraged to apply prior to that date. We anticipate interviews for this position will be held in five weeks.

The information you provide on the application and supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the hiring process. Please be advised that failure to provide complete and accurate information in the application and supplemental questionnaire may result in disqualification of your application even if you possess the qualifying experience or education. Please be as specific as possible and include all information as requested. Comments such as "see resume or application" will not be considered as a sufficient response. Please note that all information is subject to verification at any time in the hiring process. Falsification of any information may result in disqualification or dismissal.

Southern California Association of Governments is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, mental condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military and veteran status, or any other basis protected by law.

The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.