Job Opportunities in United States
November 19, 2024
Art and Wellness Enterprises
Bentonville
FULL TIME
Art Collections & Exhibitions Information Systems Manager
About Art Bridges
Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, loans from the Art Bridges Collection and Partner Loan Network, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.
Required Documents to Apply:
The Collections & Exhibitions Information Systems Manager at Art Bridges oversees all collections and exhibitions-related systems, including TMS (The Museum System) and Orange Logic. This individual will collaborate closely with curatorial, registration, operations, and IT teams to ensure system functionality aligns with departmental needs and with workflows. A key responsibility will be ensuring data accuracy and regular checks in Salesforce and managing its associated integrations and connectors with collections systems. Additionally, this role maintains public-facing Share Point spaces for document sharing with partners, oversees system administration and improvements, and supervises the Rights and Reproductions Specialist.
Job Description:
Position: Collections & Exhibitions Information Systems Manager
Reports to: Director of Collections & Exhibitions
Location: Bentonville, Arkansas
Salary range: $65,000 - $75,000
Reports to: Director of Collections & Exhibitions
Location: Bentonville, Arkansas
Salary range: $65,000 - $75,000
About Art Bridges Foundation
Art Bridges Foundation is the vision of philanthropist and arts patron Alice Walton. Since 2017, Art Bridges has created and supported projects that bring outstanding works of American art out of storage and into communities. Art Bridges partners with a growing network of over 200 museums of all sizes and locations on nearly 900 projects—impacting more than 5.3 million people across 49 states and Puerto Rico—to provide financial and strategic support for exhibition development, collection loans, and programs designed to educate, inspire, and deepen engagement with local audiences. The Art Bridges Collection represents an expanding vision of American art from the 19th century to present day and encompasses multiple media and voices. For more information, visit artbridgesfoundation.org.
About the Position
The Collections & Exhibitions Information Systems Manager at Art Bridges oversees all collections and exhibitions-related systems, including TMS (The Museum System) and Orange Logic. This individual will collaborate closely with curatorial, registration, operations, and IT teams to ensure system functionality aligns with departmental needs and with workflows. A key responsibility will be ensuring data accuracy and regular checks in Salesforce and managing its associated integrations and connectors with collections systems. Additionally, this role maintains public-facing Share Point spaces for document sharing with partners, oversees system administration and improvements, and supervises the Rights and Reproductions Specialist.
Responsibilities
- Serve as the point person for collections and exhibitions systems (TMS, Orange Logic), collaborating with IT, curatorial, registration, and operations teams to ensure system effectiveness
- Ensure data accuracy and conduct regular data checks in Salesforce, managing integrations and connectors with collections-related systems to maintain accurate data flow.
- Manage and maintain public-facing Share Point spaces to facilitate document sharing between Art Bridges’ partners and our collections and exhibitions teams
- Coordinate troubleshooting efforts, supporting staff in resolving technical issues with collections and exhibitions platforms, while escalating complex problems to IT or external vendors as needed
- Collaborate with IT and vendors to implement system updates, migrations, and new features, ensuring systems meet the specific needs of collections and exhibitions
- Reviews, updates, and develops departmental policies, procedures, and training resources related to collections and exhibitions platforms, ensuring that staff are equipped to use the platforms effectively
- Act as a liaison to ensure seamless data flow between collections systems and Salesforce, facilitating integration and improving reporting capabilities
- Collaborate across departments to develop workflows that optimize the use of collections and exhibitions systems, addressing the specific needs of curatorial, registration, and operations teams
- Create and provide regular reports and insights by leveraging data from integrated systems (TMS, Orange Logic, Salesforce) to support exhibitions, loans, and collections management
- Supervise and assist in data entry projects, ensuring that all collections and exhibitions data is accurate, up to date, and properly integrated across platforms
- Oversee people management functions, including day-to-day tasks, providing feedback, and supporting the development of any supervised staff members
- Assist in managing project timelines related to system updates and enhancements, ensuring smooth collaboration with IT, curatorial, registration, and operations teams
Attributes that Support Your Success
- Collaborative and resourceful, able to effectively work as the point person for cross-departmental systems-related tasks
- Excellent interpersonal skills, with the ability to coordinate efforts between various departments and technical teams
- Tech-savvy and quick to adopt new technology, with a strong problem-solving mindset
- Strong leadership skills, with the ability to manage and develop staff as needed
- Ability to self-start and manage multiple tasks in a dynamic environment
- A strong passion for the arts and a commitment to the mission of Art Bridges
- Creative and effective in finding solutions to optimize systems and workflows
Qualifications and Skills
- Bachelor’s degree in museum studies, art history, library science, or a related field
- 3-5 years of experience in collections and exhibitions data management in a museum or cultural institution
- Proficiency in TMS (The Museum System) or similar collections management systems
- Experience with Salesforce is required, particularly with managing data accuracy, integrations, and connectors across platforms
- Experience managing Share Point or similar document-sharing platforms
- Experience collaborating with IT, operations, and managing system-related projects
- Strong database management skills and attention to detail
- Basic people management skills, including task delegation, performance feedback, and professional development support
- Ability to work collaboratively across multiple departments to optimize system workflows
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal and written conversation with others, and lifting/carrying up to 10 lbs. Vision abilities required by the job include close vision.
Work environment: Work will be performed in an office environment full-time. The noise level in the work environment is typically low to moderate. Some overnight travel may be necessary on occasion.
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