Job Opportunities in United States
October 25, 2024
Wiregrass
Huntsville
Administrative Assistant
We are seeking a detail-oriented and highly motivated Administrative Assistant to join our team. Wiregrass Construction is committed to taking care of our employees and offers excellent compensation and low-cost benefits, with our health insurance costing as low as $18 per week for a single employee. If you’re interested in joining an established and growing company with opportunities for career advancement, we encourage you to apply and grow with us!
This role is crucial in ensuring the smooth operation of our administrative functions, particularly in managing time sheets, DDIR, and IFTA. This position requires time management skills and excellent communication skills and a high level of trustworthiness in handling sensitive information.
Key Responsibilities:
EEO: Wiregrass Construction is an Equal Opportunity Employer. We will not discriminate based on creed/national origin/religion/color/sex/age/wage and status as individual with a disability or protected veteran.
Tag North
This role is crucial in ensuring the smooth operation of our administrative functions, particularly in managing time sheets, DDIR, and IFTA. This position requires time management skills and excellent communication skills and a high level of trustworthiness in handling sensitive information.
Key Responsibilities:
-
Time Sheet Management:
- Collect, review, and process employee time sheets.
- Ensure accuracy and compliance with company policies.
- Maintain and update timekeeping records in a timely manner.
-
Daily Direct Invoicing Reconciliation (DDIR):
- Manage and reconcile daily direct invoices.
- Ensure all invoices are accurately entered and filed.
- Work with relevant departments to resolve any discrepancies.
-
International Fuel Tax Agreement (IFTA):
- Prepare and file IFTA reports.
- Maintain accurate records of fuel purchases and mileage logs.
- Ensure compliance with all IFTA regulations.
-
General Administrative Support:
- Assist with scheduling, correspondence, and other clerical tasks.
- Maintain organized filing systems and office records.
- Provide support to management and other departments as needed.
- High school diploma or equivalent; additional qualifications in office administration are a plus.
- Proven experience as an administrative assistant or in a relevant administrative role.
- Proficiency in MS Office (MS Excel and MS Word, in particular).
- Excellent organizational skills and attention to detail.
- Strong communication skills, both written and verbal.
- Ability to multitask and prioritize workload in a fast-paced environment.
- Familiarity with timekeeping, invoicing, and IFTA regulations preferred.
- Ability to keep track of multiple tasks and deadlines, ensuring all responsibilities are completed accurately and on time.
- Meticulous in reviewing documents and data to ensure accuracy and compliance.
- Clear and effective in conveying information and resolving issue
- Proactive in identifying issues and finding solutions.
- Handle sensitive information with integrity and discretion.
EEO: Wiregrass Construction is an Equal Opportunity Employer. We will not discriminate based on creed/national origin/religion/color/sex/age/wage and status as individual with a disability or protected veteran.
Tag North
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