November 7, 2024

University of Tennessee Health Science Center

Memphis

PART TIME

Access Associate-Office of Access and Compliance

Access Associate-Office of Access and Compliance
- 24000002C0

Market Range: 05
Hiring Salary: $18.54/Hourly

THIS IS A PART-TIME POSITION (24 HOURS PER WEEK)

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Access Associate coordinates a wide variety of administrative processes that include supporting the Associate Vice Chancellor and the Office of Access and Compliance (OAC) staff. This position assists with the departmental operations with day-to-day activities such as managing calendars and events, greeting and directing visitors, providing confidential administrative support for intakes and investigations, making travel arrangements, screening and handling telephone communications, social media postings, reviewing and responding to emails and other written correspondence as appropriate.

DUTIES AND RESPONSIBILITIES:

Arranges meetings and conferences, schedules interviews and appointments, and performs other duties related to accessing the calendars of OAC team members.

Provides follow-up with appropriate departments, under direction, to ensure compliance with agreements, requests for information, and other related issues; interacts with university departments to answer related routine questions and concerns.

Accesses DASH (IRIS; TALEO), Maxient, and other information management platforms to address research-required concerns, sensitive concerns, and transactions.

Leads and takes minutes for OAC Project meetings, takes meeting minutes for the Advisory Council for Access and Culture, and coordinates the use of the multipurpose room, conference room, and training room.

Serves as a Deputy Title IX Investigation Assistant and may serve as Campus Security Authority as outlined by the Clery Act.

Supports OAC by handling the business function of the office – enters travel for colleagues, updates IT inventory, conducts annual space survey for office, and enters new contracts for signature, etc.

Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents.

Collaborates closely with Communications and Marketing on behalf of the OAC and updates webpage information and other electronic content.

Provides note-taking assistance with investigations and administrative support to OAC team members and members of the Title IX Team and other compliance-focused committee.

Supports events- including but not limited to commemorative days/months, programs, speakers, webinar conferences, seminars, and routine department meetings.

Maintains confidentiality in all matters, including but not limited to departmental plans, harassment, discrimination, and retaliation complaints, student conduct records and related matters, salary and benefits, and personnel matters.

Performs other related duties as assigned.

MINIMUM REQUIREMENTS:
EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)
EXPERIENCE: Two (2) years of experience directly related to duties and responsibilities specified; OR Associate’s Degree in lieu of experience.
KNOWLEDGE, SKILLS, AND ABILITIES:

Ability to coordinate and organize meetings and/or programs/events.
Skill in organizing resources and establishing priorities.
Strong interpersonal and communication skills and the ability to work effectively with various constituencies in a diverse community.
Skill in maintaining records.
Ability to interact with students, faculty, and/or staff in a team environment.
Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
Knowledge of finance, accounting, budgeting, and cost control procedures.
Excellent organization and coordination skills.