Executive Assistant

October 14, 2024

ISS Facility Services

London

OTHER

Contract: Education

Location: London

Hours of work: 40

Contract Type: Permanent

This role is INTERNAL ONLY and at present we are not accepting external applications. If you are external and apply, your application will not be considered at this time.

As the Executive Assistant, your primary responsibility will be to provide comprehensive administrative support to the Education Managing Director and their Senior Leadership Team.

This role will involve a range of tasks including diary management, meeting coordination, report writing, minute taking, and communication activities.

Job Description

As Executive Assistant, you will also be responsible for updating and maintaining important documentation and handling ad hoc projects and requests as they arise.

You will ensure the smooth execution of tasks that follow a daily, weekly, monthly, or annual cycle, taking ownership of planning and delivering on each responsibility.

This will involve working closely with senior leaders, coordinating key activities, and managing communications across the team.

This role offers an exciting opportunity to support a high-profile leadership team in an educational environment.

If you're organised, proactive, and enjoy working in a fast-paced setting, this position will allow you to grow your skills while playing a pivotal role in supporting senior executives and driving the success of key initiatives.

Key Responsibilities

Administrative support around diary management, travel requests and bookings, expense management, annual leave tracking, room booking and meeting co-ordination

Planning, communicating and actively managing of monthly newsletters, townhalls client meetings and adhoc events

Coordinating central ISS initiatives such as the annual employee survey, reward and recognition incentives etc.

Compiling agendas/monthly reports/slide deck consolidation for meetings and other ad-hoc report requests

Taking minutes in meetings and producing action plans

Creating and updating required files and documentation

Website administration (creating and updating content) on two key platforms; Education Sharepoint page and Feeding Hungry Minds website

Ensuring the timely administration of reporting, updating of records (inc. training) and filing

Creating and maintaining organisation charts and processing change forms for various systems when required

Timely system administration e.g. learning management system, appraisal system, account online file sharing platforms etc

Professional and Personal Competencies/Qualifications

GCSEs or equivalent

Previous experience in a general administration role is advantageous

Strong IT skills including Microsoft Office (Outlook, Word, Power Point, Excel etc.)

Strong awareness of GDPR and Data privacy requirements

Strong organisational skills with the ability to self-manage workload under pressure with multiple tasks and deadlines

Detail orientated and deadline driven

Excellent communication skills – written and verbal

The Company

ISS is a world-leading workplace and facility management company, connecting people and places to make the world work better. Working with customers day by day, side by side, we understand every aspect of the user experience.

Through a unique combination of intelligent solutions, high standards and people who care, to help our customers achieve their purpose, whether it’s hospitals healing patients, businesses producing the next great innovation, or airports bringing passengers home to their families. ISS is committed to doing business the right way, taking its corporate responsibility very seriously. Our passion is people.

We offer you a challenging and exciting career in an organisation with people at its heart. In ISS, everyone has the opportunity to develop, grow and make a difference. #ISSGreat People #ISSTalent #People Make Place

ISS is proud to be a diverse and inclusive employer.

ISS welcomes all applicants regardless of age, disability, gender identity or gender reassignment, marital or civil partnership status, pregnancy or maternity, race (which includes race, colour, nationality, ethnic or national origin and caste) religion or belief, sex, sexual orientation or educational background

Our passion for inclusivity and diversity makes ISS a more creative, productive and happy place to work.

If you have any further queries regarding this role, please contact the Resourcing Team by emailing resourcing.team@uk.issworld.com

If you are interested in learning about other opportunities at ISS, please join our Talent community by clicking on the following link: Talent Place