Job Opportunities in United Kingdom

About the role

We are currently looking for an impassioned and self-driven individual to join our activities team to deliver exceptional service to our students, through engaging with the 350+ student groups, which deliver an incredible range of world-class opportunities to their members.
You will review, advise on, and approve society event/trip budgets and finance, in collaboration with the Activities (Events) Team, Support societies to effectively manage their finances, including debt, Review society sponsorship contracts to make sure they are in-line with college and union policies, and directly benefit the student experience. A significant part of the role will be to to deliver our annual budgeting process in line with ICU’s grant allocation and financial policy, as well as supporting groups to develop annual budgets.
The role sits within the Directorate of Membership Services and the post will have a cross-departmental focus to ensure our training package, volunteer support and all processes are equitable and effective for all student groups.

What you would be doing

The Activities Coordinator (Finance) is a critical role in delivering the Students’ Union’s strategic objective of fun and inclusive communities through support, development and empowerment of student-led groups. The role is responsible for supporting the:

• Delivery of training relating to financial processes
• Processing financial documentation that enables diverse activity for student groups
• Coordination of finances associated with club and society activity, annual and event budgeting in conjunction with colleagues in the finance team.

Alongside the Activities Manager, elected Officer Trustees, and the wider Activities Team, the role will support the delivering of a high-quality support service for student-led groups.
The full duties and responsibilities are set out in the Job Description and Person Specification.

What we are looking for

The successful candidate will be committed to using their skills and knowledge to empower student leaders and will have personal experience of supporting the administration of financial processes. The role will require excellent administration and organisational skills, a methodical approach to managing information and sophisticated interpersonal skills. Ideally you will have experience with financial, providing exceptional customer care and working with financial systems and processes, and supporting student or young leaders. You will be able to operate with autonomy as well as be able to balance competing priorities.

What we can offer you

Please note this role is with the Students’ Union. We’re a registered charity in our right, with our own governance, systems, processes and objectives. However, we work extremely closely with Imperial College London, so you’ll also be joining a wider community of staff working within higher education. If you’ve never worked in a students’ union, or are unsure why it’s different, we urge you to get in contact. It’s a brilliant place to work.
As an employee of Imperial College, you will be part of lively community and work in a friendly and relaxed environment. Our aim is to provide to all our employees an encouraging and relaxed working environment with an emphasis on personal development and work-life balance. Based on that we offer:

• flexible working hours
• generous pension scheme
• 25 days holiday (plus 6/7 extra days per year for College Christmas and Easter closures)
• bicycle loan scheme
• season ticket loan
• health benefits
• excellent professional development opportunities and many more.

More information can be found on the Imperial College Benefits page: http://www.imperial.ac.uk/jobs/benefits/

Further information

To apply for the role please complete the online application form.
We are running a characteristic anonymised application process for this recruitment as part of the College’s commitment to equal opportunities and eliminating discrimination. Applicants will be assigned an application reference number and applicants’ names will not be visible to recruiting managers until the interview stage. You will not be required to attach a CV. Please also refrain from including your name in your supporting statement.
Should you require any further details on the role please contact the People team on icu.people@imperial.ac.uk.
Interviews will be expected to take place week commencing 18 November 2024.

Available documents

• Download: Activities Coordinator Finance Job Description.Pdf
• Download: Employee Benefits Booklet.Pdf