Job Opportunities in Romania

TDI PB - Vendor management specialist

Position Overview

Role Summary
Vendor Management is responsible for the service relationship with a vendor on a transactional level and for transactional vendor related support tasks.
Key activities:

• Managing or performing strategic sourcing work to manage risk and optimize the value/resilience of materials/services sourcing including

• Establishing supplier relationship management processes and continuous improvement goals/programs

• Negotiating contracts and coordinating supplier integration plans with internal clients

• Monitoring market dynamics that impact materials/services availability and/or pricing

• Partnering with internal clients to identify sourcing needs, develop buyer/market profiles, identify marketplace trends, and define acceptable service levels

Role Responsibilities
The role requires the colleague to interact with the Vendors, SOs, ITAOs, and TDI IVMO team in order to collect the mandatory information required by the Vendor Risk Management process (eg. exit strategy and plan, Business Continuity and Disaster Recovery evidences, Business case, Terms of Reference, sub-vendor details, meeting minutes, etc.) and fill in the TPRM system to determine the Vendor risk and criticality.
Interaction with Compliance, NFRM and Legal may occur in order to provide the correspondent function with all the relevant information to assess the vendor related service.
In case of contract scope review, renewal, prolongation, regulatory adjustments, the colleague may be asked to interact also with Global Procurement and Legal in order to amend the draft contract according to the new requirements.
New Vendor Onboarding/Sourcing Event, Plan, Recommendation
1. Create Sourcing Request and eventually launch RFP (<500 with IVMO; < 500 with Global Procurement)
2. Support to RFP preparation
3. Prepare the "Outsourcing Determination" template supported by the outsourcing unit to prepare the service description in order to be independent in answering the following questions and finding an appropriate service category. The document must be completed according to a detailed requirement to enable Compliance, Legal and TPRM to define the materiality of the service. If any clarification is required, the resource should be able to provide appropriate feedback or support.

Due Diligence Service focused on Vendor Risk Management

1. Internal And/Or External Audit Reports On Services For Deutsche Bank: Verify that the audit report, carried out by the vendor or carried out by an outside company, had an impact on the activities provided to Deutsche Bank. In the event of findings related to the service provided to Deutsche Bank, prepare a resolution plan and, if necessary, open an SII. Send the report to the global team summarizing any gap or actions taken to correct the gaps. Save the reports and all the emails sent in the post go live phase into the TPRM tool.
2. Conflict of Interest: Check potential conflicts of interest. If the supplier has a bank account with DB, verify with the Business Contact that standard or personal terms have been applied for the customer type and that the supplier has not had any facilitation for the outsourcing contract. Save all evidences.
3. Use of trademarks or distinctive signs: Check the attestation evidence of non-use of Deutsche Bank mark. Using the most common internet search engines, check that there isn’t any connection between DB and the vendor; save screenshot evidences and archive it.
4. List of Vendor staff: Check (every six months) the names of the authorized staff and sub-contractors who provide Services for Deutsche Bank. If the service requires the access via SDOD to the bank systems, verify that the list is consistent with the access.
5. System Administrators: Check the validity (every six months) of the system administrators list and the Data Processing Manager name, in accordance with the applicable legislation.

Experience/Exposure

• Experience with IT projects
• Basic vendor management background
• Experience in efficient communication with multiple stakeholders and team members
• English language is a must. Italian language is a plus
• Tools: MS Office, Ariba Buyer

Education/Certification
Undergraduate degree from an accredited college or university (or equivalent diploma / work experience)

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