Job Opportunities in Philippines

Key Responsibilities:

• Administrative Support:
• Manage day-to-day office operations, including scheduling appointments, meetings, and travel arrangements.
• Prepare and manage correspondence, reports, and other documents as directed.
• Organize and maintain office filing systems, both electronic and physical.
• Communication:
• Act as the point of contact between executives, employees, clients, and external parties.
• Answer and direct phone calls, relay messages, and provide information as needed.
• Assist in organizing meetings by preparing agendas, taking minutes, and following up on action items.
• Document Management:
• Prepare, proofread, and edit documents, contracts, reports, and presentations for accuracy.
• Maintain confidential records and ensure that information is handled appropriately.
• Office Management:
• Order office supplies, manage inventory, and ensure that the office environment is clean and organized.
• Coordinate with office staff to ensure smooth office operations.
• Maintain calendars and schedule meetings or appointments for executives and managers.
• Data Entry & Record Keeping:
• Enter and update data in databases or spreadsheets for tracking purposes.
• Keep accurate records of meetings, correspondences, and other key documents.
• Support to Executives/Managers:
• Assist in preparing reports, presentations, and budgets as required.
• Conduct basic research and compile data as directed by management.
• Assist with special projects and tasks delegated by executives or managers.
• Customer Service:
• Greet visitors, answer inquiries, and provide excellent customer service.
• Assist clients or customers with questions, issues, and requests in person, over the phone, or via email.

Key Skills and Qualifications:

• Proven experience as a Secretary or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information.
• High attention to detail and accuracy.
• Time management skills and the ability to prioritize tasks.

Education:

• A high school diploma or equivalent is required.
• An associate or bachelor’s degree in business administration or a related field is preferred.

Work Environment:

• Typically office-based, working regular business hours.
• May involve occasional overtime or travel for meetings and events.

Job Type: Full-time
Pay: Php450.00 - Php600.00 per day
Benefits:

• Pay raise
• Staff meals provided

Schedule:

• 8 hour shift

Supplemental Pay:

• 13th month salary
• Overtime pay
• Yearly bonus

Experience:

• ADMINISTRATIVE TASKS: 1 year (Required)

Willingness to travel:

• 75% (Required)