Job Opportunities in Philippines
September 25, 2024
LCC Group of Companies
Legazpi
FULL TIME
Admin Specialist
The Specialist, Facilities Management Services - Administration Services, is a pivotal role responsible for providing administrative support and coordination within the facilities management department. This position involves managing administrative tasks, optimizing processes, and ensuring smooth communication between various stakeholders. The Specialist will contribute to the efficient operation of the facilities management team and help maintain a well-organized and productive work environment.
Key Responsibilities:
Administrative Support:
Benefits:
Key Responsibilities:
Administrative Support:
- Assist in maintaining records, databases, and documentation related to facilities management activities.
- Handle scheduling, appointment coordination, and calendar management for the facilities management team.
- Collaborate with procurement to manage vendor relationships, track orders, and ensure timely deliveries.
- Assist in preparing purchase orders, invoices, and contracts related to facilities services.
- Serve as a point of contact for internal and external inquiries, directing them to the appropriate team members.
- Prepare and distribute internal communications, announcements, and updates related to facilities management.
- Compile and analyze data related to facilities operations, budgeting, and resource allocation.
- Generate reports and presentations to communicate insights and performance metrics to management.
- Organize and schedule meetings, workshops, and events for the facilities management team.
- Prepare agendas, presentations, and relevant materials for meetings.
- Maintain accurate records of administrative activities, including contracts, invoices, and correspondence.
- Generate regular and ad hoc reports to track key performance indicators and departmental activities.
- Identify opportunities to streamline administrative processes, enhance efficiency, and reduce operational bottlenecks.
- Collaborate with team members to implement best practices and process improvements.
- Assist in tracking expenses, monitoring budgets, and reconciling invoices for facilities management services.
- Contribute to the preparation of budget reports and financial forecasts.
Benefits:
- Company Christmas gift
- Company events
- Employee discount
- Health insurance
- Opportunities for promotion
- 8 hour shift
- 13th month salary
- Overtime pay
- Write down your expected salary.
- Administrative: 1 year (Required)
- Legazpi City, Albay (Required)
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