Job Opportunities in Nigeria
September 5, 2024
Zeda Medical Diagnostics Limited
Abuja
FULL TIME
Secretary
Position Overview:
The Executive Secretary plays a crucial role in supporting top executive leaders within our organization. This position requires a highly organized, proactive, and professional individual with exceptional communication and administrative skills. The executive Secretary will manage a wide range of tasks, including executive scheduling, correspondence, and project coordination, ensuring the smooth operation of the executive office.
Key Responsibilities:
1. Executive Support:
1. Education and Experience:
Interested candidates should submit a resume, full recent photograph, cover letter to the email address happinessabraham5@gmail.com
Job Type: Full-time
Experience:
The Executive Secretary plays a crucial role in supporting top executive leaders within our organization. This position requires a highly organized, proactive, and professional individual with exceptional communication and administrative skills. The executive Secretary will manage a wide range of tasks, including executive scheduling, correspondence, and project coordination, ensuring the smooth operation of the executive office.
Key Responsibilities:
1. Executive Support:
- Provide high-level administrative support to the CEO and other senior leaders as required.
- Manage and maintain executive calendars, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize documents, reports, and presentations for meetings and events.
- Handle confidential and sensitive information with discretion.
- Act as the primary point of contact for internal and external communications with the executive office.
- Draft, proofread, and manage correspondence, including emails, letters, and reports.
- Screen and prioritize incoming communications and requests, directing them to the appropriate party.
- Organize and coordinate executive meetings, including scheduling, agenda preparation, and minutes-taking.
- Plan and execute high-profile events, including conferences, board meetings, and company functions.
- Ensure all meeting logistics, including technology setup and catering, are managed efficiently.
- Oversee daily office operations, ensuring an organized and efficient executive workspace.
- Manage and track office supplies, equipment, and maintenance requests.
- Coordinate with other administrative staff to support overall office functions and team activities.
- Assist in managing special projects and initiatives as directed by the executives.
- Prepare project-related documents and reports, tracking progress and deadlines.
- Coordinate with various departments to ensure project goals are met.
- Arrange complex travel itineraries, including flights, accommodations, and transportation.
- Prepare travel expense reports and handle travel-related reimbursements.
- Maintain strict confidentiality regarding sensitive company information and executive matters.
- Ensure compliance with company policies, procedures, and regulatory requirements.
1. Education and Experience:
- HND / Bachelor’s degree
- Minimum of 5 years of experience in a high-level administrative or executive assistant role.
- Experience supporting C-Level executives or senior management preferred.
- Exceptional organizational and time-management skills with the ability to multitask and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and other relevant software.
- Excellent written and verbal communication skills, with strong attention to detail.
- High level of professionalism, integrity, and discretion in handling confidential information.
- Strong problem-solving abilities and adaptability to changing priorities.
- Proactive and self-motivated with a positive attitude.
- Ability to work independently and as part of a team.
- Strong interpersonal skills with the ability to build and maintain relationships with key stakeholders.
- Work Hours: Full-time position, typically Monday to Friday, 9 AM to 5 PM, with occasional overtime as needed.
- Environment: Office-based with some potential for remote work depending on company policy.
- Travel: Local & International travel may be required.
Interested candidates should submit a resume, full recent photograph, cover letter to the email address happinessabraham5@gmail.com
Job Type: Full-time
Experience:
- Secretary: 5 years (Preferred)
- Hausa or French (Preferred)
We regret to inform you that this job opportunity is no longer available
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