JOB TITLE: Head of Accounting INDUSTRY: FMCG/Manufacturing DEPARTMENT: Finance and IT LOCATION: Benin, Edo State. INDUSTRY: Agro-Industrial REPORT TO: Chief Financial Officer Direct Reports/ Subordinates: Assistant Manager – Payables, Assistant Manager – Receivables ABOUT CLIENT: Our client, client, a fully-integrated Agro-industrial establishment with oil palm plantations, palm oil mill, palm kernel crushing plant, vegetable oil refining and fractionation plant, with subsidiaries In Nigeria is currently seeking an ‘Head of Accounting’ to join their team. Key Duties/key Responsibilities: Job Summary:
Ensure accuracy of financial records and compliance with best practice financial management principles and regulatory requirements.
Coordinate the timely and accurate processing of supplier invoices and intercompany accounts payable, to facilitate payment when due.
Ensure the validity of all supplier invoices before authorization for payment and appropriate reconciliation of supplier accounts.
Ensure accurate and timely recognition and reporting of all cash collections.
Manage customers’ accounts ensuring accuracy and completeness.
Perform financial analysis and reporting to management as needed.
Monitor and record financial transactions according to company policies and regulations.
Review and recommend changes to existing accounting procedures.
Coordinate accounting procedures including month-end procedures and timetables for the month-end and year-end closing for assigned functional area.
Ensure that general ledger accounts are properly maintained, reconciled and discrepancies are promptly addressed.
2. Operational & Functional
Manage the Accounts Payable function in the Company.
Analyze and maintain Accounts Payable performance metrics, service relationships and communications across departments in the company.
Review supplier invoices and supporting documents against invoice processing checklist to establish completeness and validity of details.
Match supplier invoices to purchase orders prior to processing to ensure consistency and identify errors/discrepancies/irregularities for prompt resolution.
Provide appropriate responses to suppliers’ queries/ issues and escalate unresolved issues to the CFO, as required.
Perform reconciliation of suppliers’ sub-ledger accounts to the general ledger monthly.
Recommend updates to existing invoice processing policies and procedures.
Maintain an accurate and up-to-date record of all invoices received from suppliers/ vendors.
Maintain ageing report of debt and outstanding payments to suppliers.
Maintain a comprehensive record of all approved invoices, bills and payment supports.
Review staff advance requests and ensure requisitions are duly authorized by relevant authorities in line with approval matrix.
Maintain accurate and up-to-date records of invoices and staff advance/ retirement documentation.
Prepare periodic activity reports for the attention of the CFO including information on outstanding payments to suppliers, approved invoices, etc.
Maintain an accurate and up-to-date record of all sales orders issued to customers.
Confirm customer deposit into the company’s bank account and post against customer’s account
Reconcile customer accounts to the general ledger balances.
Identify irregularities in the customer account reconciliation and work with the relevant Sales and Marketing staff to resolve these issues.
Post necessary entries to correct errors/irregularities identified in customer account reconciliation.
Review the commercial agreement entered in the database for each customer to ensure it complies with the written agreement.
Reconcile cash sales to sales orders and cash at the bank, daily.
Recognize revenue on receipt of proof of delivery (invoice, waybill, haulage invoice, etc.)
Analyze cash/ credit sales vs. Palm Oil Products dispatch (weighbridge) vs. actual quantity of
Palm Oil Products produced on a weekly basis; investigate and resolve all variances identified.
Generate monthly Sales and Collection Report to aid management decision making.
Resolve queries on customer account balance and provide account history where required.
Track customer bank guarantees and liaise with the relevant banks to ensure payment is made on the bank guarantee’s due date(s).
Generate customer ageing report and follow up with relevant staff in Sales and Marketing on due sales orders to ensure payments are received.
Proactively and efficiently execute work plans as approved by the CFO.
Prepare/compile agreed periodic activity and performance reports.
Perform any other duties as may be assigned by the Unit Head.
3. Leadership & Team management
Manage the employees of the section by providing training programmes and coaching to ensure high quality professional performance.
Communicate job expectations and appraising of staff performance.
Provide guidance to the employees of the section in the execution of day-to-day tasks
Assist in managing the unit’s budget and obtain approval for expenditure as defined in the approved manual of authority.
Develop and submit periodic reports of accounting activities to the CFO.
Ensuring adherence to HR Policies and Supervising compliance on various HR related actions for all employees.
Set up KPIs for his unit and oversee designated teams in the execution of their duties, providing expertise as required
Evaluate Accountants competencies and gaps then identify the training & coaching needs of his team, making sure that the coaching & training is imparted in association with the HR team
Monitors key performance indicators; report periodically on the department’s activities as required
Conduct performance appraisal evaluation of the team.
Contributes to team effort by accomplishing related results as needed.
Identifying critical positions and successions for the same.
4. QSE Responsibilities:
Know and fully apply the company's QHSE requirements, policies, procedures.
Take care of his own health and safety in the workplace and ensure that acts or omissions do not adversely affect the health and safety of other people.
Take appropriate measures to minimize risks to quality, health and the environment.
Communicate any case of hazardous situation to the Top management or QSE representative.
Engage in the QHSE system by organizing all mandatory training and awareness
Propose and carry out improvement, corrective and/or preventive actions.
The list of missions described in this document is not exhaustive and is subject to change.
Skills and Competencies
Good understanding of trends, challenges, opportunities, regulations and legislations relating to the cement manufacturing industry.
Good knowledge and understanding of IFRS, finance best practices and other applicable accounting standards.
Working knowledge of accounting packages and systems, including ERP.
Sound business acumen.
Good communication and interpersonal skills.
Good problem-solving skills.
High ethical standards and integrity.
Proficiency in the use of MS Office tools.
Good knowledge of ISO standards
Key Requirements
Very strong sense of ethics and integrity.
Excellent verbal and written communication skills.
Ability to prioritize work and meet deadlines.
Strong leadership/supervisory and people management skills.
Qualification and Experience
Bachelor degree, HND or master degree in accounting, Finance, Economics or any other related discipline.
Relevant professional accounting qualifications.
Minimum of twelve (12) years relevant experience with at least three (4) in a senior managerial position.
Key Performance Indicators
Vendor Payments: Ensure vendors are paid in compliance with agreed payment terms.
Month End, Quarterly and Year End Closure: Ensure all closures are complete, accurate and on time.
Ensuring expenditure stay within budget.
Complying with all deadlines.
Monthly reconciliation of Accounts Receivables and Payables.
Ensure vendor invoices are recorded on time.
Ensure that sales collections are recorded on time.
Job Type: Full-time Pay: From ₦25,000,000.00 per year Application Question(s):
Date of birth?
Current Annual Gross Pay?
Expected Annual Gross Pay?
The location is Benin in Edo State. Are you open to relocating and working in the stated location?
Experience:
Finance and Accounting Management: 10 years (Required)
Account Payables and Receivables: 10 years (Required)