Executive Assistant - GPS ANZ - New Zealand Jobs Opening

September 23, 2024

Microsoft

Auckland City

FULL TIME

Executive Assistant - GPS ANZ

As an Executive Business Administrator you will be providing administrative support to senior executive in a Microsoft ANZ. You will be responsible for managing the executive's schedule, travel arrangements, correspondence, reports, presentations, and other tasks that require attention to detail and confidentiality. As an EA you will also act as a liaison between the executive and other stakeholders, such as employees, clients, partners, vendors, and media when required.

Responsibilities

Calendar Management
Gathering, preparing, and providing meeting materials (e.g., agendas, briefings, pre-reads).
Using judgment and knowledge of business context to identify and provide delegates for meeting conflicts as needed, makes decisions around prioritization and keeps manager informed.
Collaborating with peers (e.g., Chiefs of Staff, Business Managers, Human Resources) to enable decision making processes.
Engaging with leader and stakeholders/business partners to cascade information as needed.
Managing ambiguous situations.
Cross-Functional Collaboration and Communication
Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)
Event Coordination and Logistics
Project Ownership - Balancing multiple projects end to end with varying deadlines, while maintaining executional and operational excellence within the business and across business groups as applicable
Resource Management (Hardware/Supply Management, Purchase/Expense Management Financial Management)
Understanding and helping to implement rhythm of business (ROB) in line with recognized patterns, and proactively takes action on business cadence
End to End Travel Management

Qualifications

Required/Minimum Qualifications

7+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Additional or Preferred Qualifications

Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)

o OR equivalent experience.

2+ years experience serving as mentor to others.
3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).

Microsoft is an equal opportunity employer. Consistent with applicable law, all qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

We regret to inform you that this job opportunity is no longer available