Job Opportunities in Malaysia

October 20, 2024

Hengyuan Refining Company Berhad

Port Dickson

FULL TIME

Administrative Coordinator - Maintenance

Overview
We are seeking an Administrative Coordinator to join our team and provide crucial support in a fast-paced office environment. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.
Responsibilities:
  • Provide general administrative support to the department assigned to the Admin Coordinator
  • To provide direct support to the Head of Department
  • Accountable to manage and process the department invoices. The task are as per below but not limited to:
  • Accountable to ensure that the monthly spending via Company Credit Cards are cleared and monitored on a timely basis
  • Accountable to provide support on the department’s annual accrual or budget activity
  • Act as the Document Controller for the department
  • Accountable to manage the team adhoc, weekly and monthly meeting as well as internal training which includes the booking of meeting room, food and beverage
  • Responsible of the upkeep of team office infrastructure. Any infrastructure breakdown such as lamp faulty is to be reported immediately via the correct channel
  • To be actively involve and support Company Event activities such as AGM / Team Event / Team Away Day / Festive Event
  • To support all administrative coordinator activity if they are away (roster will be assigned by the Head of Admin).
  • Responsible to ensure that additional checks are done on all invoices. This is to ensure correct cost allocation is done according to the job perform by each contractor
  • Responsible to ensure and manage the PO amount raised is sufficient to cover the monthly invoices
  • Accountable to ensure that each contractor submits their monthly manpower timesheet to the service provider on timely basis
  • Other adhoc general business administrative support which is deemed fit and required by the department with consultation from the Head of Admin
Requirements
  • Minimum Diploma in Business Administration, Business Management or equivalent in a relevant field
  • Multiple stakeholder management
  • Efficient, accurate and timely execution of any task given
  • Able to work independently with minimum supervision
  • Minimum 5 years working experience as Administrative Coordinator
  • Strong computer literacy with knowledge of office software application
Job Type: Full-time
Pay: RM3,500.00 - RM5,500.00 per month
Benefits:
  • Health insurance
Schedule:
  • Monday to Friday
Work Location: Remote

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