Job Opportunities in Ireland

Job Objective
As Engineering and Projects administrator you will be responsible for providing administrative,

• Financial and scheduling support to the Engineering and Projects Departments.

• Maintenance of Engineering administrative systems, Performance KPI’s, Services Contract Schedule, Contractor control System.

• Technician Labour Costs and Annual Leave requests and documentation.

• Assist site Project Managers by tracking all project expenditure, resources and documentation & coordinating project meetings, schedules and Capital Expenditure applications.

• Liaise with Finance/HR/Quality/IT/H&S Departments on a variety of issues based on the company’s needs.

• Coordinate information for the maintenance of company Capital Expenditure System and Fixed Assets Register.

• Use of software packages including Microsoft NAV, Antura Projects, Pirana CMMS, Auto CAD, etc.

Duties and Responsibilities
Performance
Engineering Tasks:

• Daily/Weekly updating of Engineering Performance KPI’s.

• Coordination of Maintenance Contracts Schedule – tracking contractor costs, scheduling site visits and recording reported issues for follow up.

• Maintenance of hourly paid Technician Holiday Register.

• Validation of Technician Hours/Annual Leave/Absence/Sick leave for Weekly Labour Reporting.

• Assist in the maintenance of the Site Approved Contractors Register – Upkeep of the Contractor Control System that includes requesting Insurance and H&S Documentation, permit control, etc.

• Asset Management (AMS) Systems Support - Systems Data Entry, Administration, Engineering Database Documentation Control & Maintain Training Records.

• Take meeting minutes and distribute to relevant parties.

• Address all reasonable duties as required by the business.

Projects Tasks:

• Maintaining and tracking budgets and expenditures, scheduling, resources and documentation for all site Capital Expenditure Projects

• Organising and facilitating project review meetings, preparation of meeting presentations and materials, and create and distribute meeting minutes and actions.

• Updating project documentation and information on Antura Projects Database.

• Providing support to site Project Managers in project delivery.

• Maintain knowledge on the status of projects at all times and be able to report to relevant stakeholders internally and to Scandi Standard central projects teams.

• Generating all purchase orders relating to Capital Expenditure, ensuring all are invoiced in a timely fashion and maintaining all document records pertaining to these transactions.

• Preparation of documentation for new project applications.

• Ensuring project teams adhere to timeframes and all documentation maintained appropriately.

• Undertaking project tasks and providing administrative support as required.

Quality

• Implement company GMP policies to maintain standards

• Facilitate inspections and action inspection reports

Cost

• Report on department cost savings.

• Report on control budget

• Suggest immediate Capex initiatives to improve the business

Compliance

• Data collection processes and reporting (for all sustainability KPIs and targets)

• Surpass minimum quality standards and measures

• Run unit to achieve environmental targets

• Run unit to achieve health and safety targets

• Comply with relevant HR policies and procedures

• Comply with company reporting needs

• Proactively identify and correct unit risks

People

• Behave in a manner that supports and demonstrates Company values, Challenge, Sense of Urgency & Openness

• Comply with all measures contained in the company policies & procedures and employee handbook.

• Manage accidents in line with company policies

• Work with department heads & team to change business culture as per agreed company-wide initiatives.

Requirements
Experience
2 year's relevant experience in similar role.

• ECDL/ ICDL Course completed

• Experience of accounts software package such as NAV an advantage

• Experience in the use of Auto CAD or similar software desirable

• Proficient knowledge of MS Excel, Power Point, Word, Outlook, etc.

• Experience of reporting on Origin Green / ISO 14001 / ISO 50001 experience would be beneficial.

Skills and Competenices
Competencies

• Promotes confidence and positive attitude through honesty and professionalism in all interactions.

• Builds and maintains relationships with others at all levels to develop mutually beneficial outcomes. Uses diplomacy, tact, and interpersonal skills to support others in reaching consensus.

• Demonstrates effective use of listening and questioning skills while displaying openness to other people's ideas and thoughts.

• The ability to make informed, effective, and timely decisions.

• Communicates ideas and information in an engaging manner. Works co-operatively with others and builds relationships within and outside of the organisation.

Skills

• Develops, designs, and has responsibility for the implementation and follow-through of the processes. Follows up on identified issues and develops the systems to resolve them based on root cause analysis.

• Demonstrates strong analytical and organizational skills and the ability to handle multiple tasks at the same time

• Excellent planning, organisational, time management and prioritization skills.

• Able to effectively communicate with technical and non-technical audiences.

Manor Farm are an equal opportunity employer
Job Type: Fixed term
Benefits:

• Bike to work scheme
• Employee assistance program
• Employee discount
• On-site parking
• Sick pay

Schedule:

• Monday to Friday

Experience:

• Admin and Projects: 1 year (preferred)

Work Location: In person